Admin Support (Mail and File Management)

Benefits Offered :

• Medical, Dental, Vision, Life, STD, LTD & 401k plans Employment Status : Full-Time GENERAL SUMMARY Education : High School diploma required, higher education preferred Experience : 1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position BASIC SKILLS / REQUIREMENTS :     Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
• Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment.
• Possess strong organizational and customer service skills.
• U.
• S.
• Citizenship.         Ability to obtain and retain a “SECRET” security clearance.
• Ability to ensure appropriate mailing and / or shipping of packages, letters, etc.
• Ability to manage multiple tasks and prioritize effectively.
• Ability to manage the receptionist area.
• Effective written and verbal communication skills for interacting with various individuals.
• Proficiency in office software and equipment.
• Physical ability to move large number of files and / or file boxes.
POSITION SUMMARY :
• The U.S.
• Trade and Development Agency (USTDA) supports the development of overseas infrastructure projects that advance the shared strategic interests of the United States and its overseas partners.
• These projects offer opportunities for the export of trusted U.S. solutions, including technology, goods, and services that support U.S. jobs.
• This opportunity provides program and administrative support services, primarily in support of, but not limited to, the Agency’s records management program, from origination of the records through their eventual disposition and disposal.
• Duties include              Handle phone calls, emails, and mail, serving as the point of contact for internal and external communication.
• Collect, sort, and distribute incoming mail.
• Ability to maintain records of receipt, mailing dates, and other required information.
• Manage calendars, schedule meetings, appointments, and greet high level guests.
• Create and distribute correspondence, reports, and other documents.
• Provide general office support like various administrative tasks, data entry, filing, and customer service.
• Upkeep and setup of conference and training rooms.
• Review, process, and log all incoming unclassified mail and packages.
• Check and verify the presence of all attachments.
• Review and distribute incoming agency faxes and electronic documents to staff in accordance with the USTDA Correspondence Guidelines.
• Check the Agency’s general email accounts daily and distribute emails to the appropriate office or staff person.
• Pick up outgoing mail and express delivery pouches and deliver to the post office and other off-site locations as required, including packages via commercial delivery vendors as required.
• Provide general administrative management support to USTDA operations and program staff.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed above are representative of the knowledge, skill, and / or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• ADC Management Services Inc. is an Equal Opportunity Employer   Powered by JazzHR