Assistant Facilities Manager

Meet the

Our client, a prestigious High Net Worth Family Office, is seeking an Assistant Facilities Manager to support the management of a portfolio of luxury residential properties across Northern California. This individual will play a critical role in ensuring each property is impeccably maintained, with seamless coordination across projects, vendors, and day-to-day needs.

Key

• Oversee and support facilities operations for a diverse portfolio of luxury residences.
• Report directly to the Director of Facilities and collaborate with other executive business partners.
• Manage vendors and contractors, from sourcing through project completion, ensuring exceptional quality and cost efficiency.
• Coordinate and oversee projects ranging from major property upgrades to detailed tasks (e.g., replacing AV systems, painting railings, or refinishing surfaces).
• Conduct property visits across Northern California to ensure consistency in standards and proactive maintenance.
• Serve as a key liaison between the family office and service providers, ensuring communication, follow-up, and accountability.
• Utilize a work order system to manage requests, track progress, and maintain accurate records.
• Work autonomously while staying aligned with leadership and facilities team members.
• Maintain detailed records of projects, budgets, and vendor performance.
• Minimum of 5+ years of experience in facilities management, property management, or project management with exposure to both residential and commercial environments.
• Strong vendor management expertise with proven ability to oversee multiple projects simultaneously.
• Tech-savvy and comfortable working with work order systems and related tools.
• Demonstrated ability to thrive in high-touch, service-oriented environments where attention to detail and discretion are paramount.
• Solid career tenure with a track record of stability and progression.
• Excellent interpersonal and communication skills with the ability to interface with senior leadership and executive business partners.
• A flexible, hands-on mindset with the ability to balance strategic oversight and detailed execution.
• Valid driver’s license; willingness to travel regularly between properties (a facilities vehicle will be provided when needed).

Additional