Rapport
Salary : $75000 / Yr-$78000 / Yr
Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.
Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You'll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.
Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job : it's a meaningful career.
Job Summary
The Hospitality Services Supervisor is responsible for supporting a cross-functional team to be successful with their day-to-day operations. The individual in the role will partner with the Hospitality Director on overall direction within the workplace to achieve operations and financial goals, maintain strong client relationships, and ensure we continuously support our communities in our dynamic environment.
Core Functions
- Serves as the main point of contact for all guests, employees, clients, and vendors
- Supports daily operations as needed. For example, may support catering needs and office events
- Manage and develops relationships with all the key business owners within the workplace and ensure operations are aligned with corporate guidelines.
- Develop a collaborative environment amongst associates
- Previously taken leadership courses to support a leadership position
- Prepare daily, weekly, and monthly reports and review key metrics around all the workplace offerings & inventory logs.
- Is well-versed with all workplace related technology such as Places, Metrikus, CCure.
- Ability to effectively communicate with the onsite maintenance team to ensure all requests have been successfully addressed.
- Effectively solve space or amenities related issues to ensure an elevated user experience.
- Oversee the email distribution list and ensure all queries are responded to in a timely manner, escalate all service-related matters to the onsite client.
- Guide and coach all ambassadors to deliver memorable guest experience.
- Observe floor operations, user behaviors and suggest strategic changes to continue enhancing the experience on the floor.
Responsibilities
Coordinate schedules to ensure all service areas are appropriately staffedEnsures payroll is successfully processed weeklySubmits and reviews all invoicesAddresses any HR concerns with associates in the presence of another Rapport Leader (via Teams if necessary)Enforces HR guidelines as written in the Associate handbookAssist with recruitment of hourly ambassadorsProactive, timely and clear communication to team and leadership, especially alerting team of changes and needs to supportEnsure all online tools and processes are updated and operating accurately; conduct quality assurance checksAssist with any workplace request including facilities tickets, shipments, maintenance contractors, and workplace needsDeliver and train white glove service to all; elevated attention to high level guests and meetings; influence and build skills in team members to maintain service standardsCoordinate day ahead team reviews, and daily activities to ensure timely, accurate completion of taskSubject matter expert on Property Management Tools with administrator responsibilitiesEscalation point for service delivery breakdowns, issues, customer feedback; resolve issues and ensure follow through, engage leadership when necessaryPerform administrative tasks and provide guidance to team in completionOversee workplace team members across multiple disciplines such as but not limited to meetings & events; welcome teams; facilities teams; conference set-up teamAssist with the integration of new team members supporting recruitment, onboarding and training.Facilitate / support onsite executive teams and eventsSupport desk when neededManage the badge process for employees and visitors according to client standardsOther duties as required.Long Description
Key Competencies
Has the ability to think quickly, analytically, strategically, and accuratelyShows expert client relationship, influence, presentation, listening, and communication skills (written and verbal)The ability to work under pressure, prioritizing tasks and juggling many jobs simultaneously, while constantly interacting with clients and visitors.Advanced computer skills and knowledge of office technology / equipment including Microsoft SuitePunctual, dependable, and dedicated to achieving operational excellence, down to the smallest of details.Discreet, ethical, and committed to maintaining a high degree of confidentiality.A consistent professional approach, with a mindset to take ownership and responsibility within and outside one's job domain.Experience managing multi-department operations in a high-energy, high-volume customer service operation either in corporate or luxury hospitality.Ability to use analytical skills for measuring business potential and value to the client.Has developed teams and delivered structured service excellence trainings to enhance experience.Proven track record on leadership development, and business growthApply to Rapport today!