Office Services Coordinator

International Law Firm with Great Reputation Seeks an Office Services Coordinator to Join their Growing Team! Great Culture! Full-Time 100% In Office!

This Jobot Job is hosted by : Jessica Carroll

Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.

Salary : $80,000 - $90,000 per year

A bit about us :

Our client is an international law firm with over 120+ years of success. With locations across the globe, our client assists individuals and organizations in realizing their ambitions, protects and defends their interests, and uses private capital to help transform their client's worlds.

Why join us?

Medical + Wellness Plan

Dental

Vision

401K Match + Contribution

STD / LTD

Life Insurance

PTO

Bonuses

And More!!

Job Details

Job Details :

We are seeking a dynamic and experienced Full-Time Office Services Coordinator to join our thriving legal firm. This position is integral to our team, ensuring that our office operations run smoothly and efficiently. The ideal candidate will have a background in vendor management, coordination, notary work, software skills, supply management, document management, and clerical support. This role requires a minimum of 3 years of experience in a similar capacity, preferably within a professional services office

Responsibilities :

As an Office Services Coordinator, your primary responsibilities will include :

1. Managing relationships with vendors and service providers to ensure that all items are invoiced and paid on time.

2. Coordinating office activities and operations to secure efficiency and compliance with company policies.

3. Supervising administrative staff and dividing responsibilities to ensure performance.

4. Maintaining stock of office supplies and placing orders when necessary.

5. Providing notary services as required.

6. Utilizing various software applications to perform clerical duties such as scheduling, word processing, data entry, and email management.

7. Managing the organization's document management system, ensuring that all necessary documents are accurately filed and updated as needed.

8. Providing clerical support to the team, including managing mail, photocopying, faxing, and filing.

9. Assisting in the onboarding process for new hires.

10. Addressing employees’ queries regarding office management issues.

Qualifications :

The successful candidate for the Office Services Coordinator position will possess the following qualifications :

1. 3-5 years of experience in an office coordination role, preferably within a professional services office.

2. Proven experience as an office coordinator or in a similar role.

3. Experience in vendor management and supply management.

4. Certified Notary Public is a plus.

5. Excellent knowledge of MS Office and office management software.

6. Outstanding communication and interpersonal abilities.

7. Excellent organizational and leadership skills.

8. Familiarity with office management procedures and basic accounting principles.

9. Strong attention to detail and problem-solving skills.

10. Able to multitask and prioritize work.

11. High school diploma; BSc / BA in business administration or relevant field is a plus.

This is a fantastic opportunity for a seasoned Office Services Coordinator to take on a challenging and rewarding role within a reputable legal firm. If you have the necessary skills and experience, we'd love to hear from you.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com / legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and / or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here : jobot.com / privacy-policy