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Senior Director, Research Finance

Senior Director, Research Finance

Tufts MedicineBoston, MA, US
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Tufts Medical Center

Reporting to the Sr. Vice President of Finance, the Senior Director is responsible for direction and coordination of research and other special funds financial operations, cost analysis, reimbursement, planning, regulatory compliance, and system administration functions. This specifically comprises hospital restricted and unrestricted net assets such as grants & contracts, permanently and temporarily restricted funds, sundry and gift funds; as well as research business and operations and other hospital funded research program commitments.

Financial operations functions include hospital consolidated financial statement preparation, external sponsor and donor reporting, internal budget to actual project reporting, financial systems data integrity and maintenance, opening and closing awards, and cash flow monitoring. Planning functions include hospital research consolidated budget development and variance reporting, executive-level financial analysis for research strategic planning, Cost analysis & reimbursement functions include data collection and cost analysis necessary for the calculation and negotiation of research federal facilities & administrative cost and fringe benefit reimbursement rates. Compliance functions include monitoring compliance with all required grant regulations and financial reporting standards, initiating policy revisions when required, and maintaining and updating internal grant procedures as necessary. System Administration functions include the on-going operational and informational integrity of the general ledgers, sub-ledgers, special applications, reports, and data bases supporting research and special funds accounting.

The Senior Director, Research and Special Funds Accounting is the chief regulatory specialist for all fiscal requirements associated with federal grants awarded to and administered by Tufts Medicine entities. This position is an integral part of the Research Administration team and works collaboratively with the Chief Academic Officer and the Vice President of Research Administration to ensure proper fiscal management of hospital grant and contracts and special funds in all key areas. The position is a key member of the Tufts Medicine corporate accounting team and works collaboratively with the Corporate Controller the Controller, Director of Reimbursement and staff for proper financial statement reporting and cost accounting of hospital's research and special funds activities. The position will work closely with the Vice President of Research Administration and the Vice President of Development to ensure effective internal and external financial reporting and proper management of donor imposed restrictions on philanthropic revenue

Job Description

Minimum Qualifications :

  • Bachelor's degree in accounting or related field.
  • Fifteen (15) years of progressively responsible research finance accounting experience, including Ten (10) years of management experience.

Preferred Qualifications :

  • Master's degree in accounting or related field.

    • Duties and Responsibilities :

    The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.

  • Directs the fiscal requirements for grants & contracts, sundry and permanently and temporarily restricted funds, and research business & operations management activities, including hospital research consolidated budgeting and reporting, financial reporting to all federal and private foundations, accounts receivable / cash management, management accounting, implementation of internal controls, reporting systems review and maintenance, management of donor imposed restrictions, and audit coordination.
  • Directs various personnel functions including, but not limited to, performance management, operational issues, problem resolution, compliance, time management, and customer service.
  • Provides monthly / year end consolidated financial reporting of grants, contracts and special funds for the hospital consolidated financial statements.
  • Directs the proposal preparation and negotiates the Tufts-MC facilities & administrative cost and fringe benefit rates with our cognizant federal agency, the DHHS Division of Cost Allocation.
  • Develops, organizes, completes, and provides on-going variance analysis for research and special funds annual budget in collaboration with executive management and the Vice President of Research Administration.
  • Responsible for the maintenance and data integrity of the research and special funds ledger, sub-ledger, and data bases, and other system functionality as well as all associated processes and internal controls.
  • Directs the completion of annually required financial reports to different funding sources, including federal and state agencies, to ensure continuation and renewals of grant and contract awards.
  • Serves as the system-wide chief regulatory fiscal specialist to all researchers, research administrators, and management related to federal grants and contracts.
  • Develops enterprise-wide research accounting policies and procedures for internal control and compliance with federal requirements in all financial aspects of grants and contracts. Implements new research accounting policies and trains internal stakeholders as required.
  • Works with both internal and external auditors / stakeholders to coordinate the annual OMB Uniform Grant Guidance (UGG) audit, Uniform Financial Report (UFR), Federal Emergency Management Agency (FEMA) grant submission, as it pertains to obligations of the system-wide enterprise.
  • Provides monthly executive-level financial analyses to allow for strategic planning and tracking of key financial performance indicators for the research product-line, including but not limited to, the research profit and loss statement, and both space density and indirect recovery analysis.
  • Serves as the institutional business official signature authority for Tufts MC on all external grant and contract sponsored agreements awarded.
  • Works with the Vice President of Research Administration, the Corporate Controller, and the Vice President of Development to provide guidance and recommendations for the establishment of internal policies regarding both economic and compliance issues.
  • Implements new fiscal policies as required.
  • Compiles research facilities, administrative, and fringe benefit cost data, and allocation information, and directs the preparation of the hospital's research rate proposals in accordance with applicable regulations in 45 CFR 74 Appendix E ("OASC-3, Cost Principles for Hospitals").
  • Responds to financial compliance issues raised by Compliance and Internal Audit and implements corrective action plans as necessary.
  • Reviews and authorizes hospital research core facilities annual hospital-wide charge rates and budgets brought forward by Research Administration Directors.
  • Works collaboratively with the Vice President of Research Administration to oversee the business and financial operations of the core facilities serving the needs of the research community.
  • Directs the preparation of all fiscal year-end and interim research audit schedules and analyses required by Tufts MC external auditors for inclusion in the hospital's year-end audited financial statements.
  • Directs any on-site audits or reviews performed by granting agencies, independent auditors or consulting groups.
  • Monitors federal compliance with the hospital's time and effort reporting system.
  • Serves as final authority for review and approval of requests for federal grant cost transfers over 90 days old requested by the Vice President of Research Administration and Research Administration Directors to ensure hospital compliance with federal grant rules and regulations.
  • Working in collaboration with the Vice President of Research Administration, requests formal corrective action plans from the Research Administration Directors, when necessary, in key fiscal compliance risk areas, to ensure maintenance of a proper internal control environment for the management of federal grants.
  • Identifies and develops design revisions and enhancements to the grants, contracts and special funds financial reporting and management information systems.
  • Works closely with the Director of Information Systems, the Manager of PR / HR Systems Administration and Processing, and the Director of Financial Systems to direct the implementation and maintenance of these financial system improvements.
  • Works in conjunction with the Corporate Controller and Sr. VP for Supply Chain to ensure effective controls and compliance for the proper disbursement and procurement related to grants, contracts and special funds.
  • Safeguards hospital assets through the development and implementation of hospital-wide expense approval guidelines for grants, contracts and special fund activity.
  • Serves as the primary financial resource to executive management on special projects related to sponsored project administration such as; evaluation of research financial system enhancements, restricted fund donor stipulations management and analysis, and on-going evaluation of the costs and contributions of Tufts MC research.

    • Physical Requirements :

  • This is largely a sedentary role, which involves sitting most of the time, but may involve movements such as walking, standing, reaching, ascending / descending stairs, and operating office equipment.
  • Frequently required to speak, hear, communicate, and exchange information.
  • Ability to see and read computer displays, read fine print, and / or normal type size print and distinguish letters, numbers and symbols.
  • Requires manual dexterity using fine hand manipulation to operate computer keyboard.

    • Skills & Abilities :

  • Ability to address and manage conflicting priorities as a result of dual reporting relationships and respond effectively to inquiries and engender trust from the Tufts Medicine community.
  • Excellent communication (both written and verbal), interpersonal, and problem solving, organizational, and customer service skills.
  • Ability to present and summarize complex financial information for personnel who may not be familiar with research finance and accounting practices.
  • Must have thorough knowledge of OMB Circulars A-21
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