Financial Assistant II

Fire Department Clerk

The purpose of this job is to perform clerical and paraprofessional accounting and other financial transactions work involving the preparation, maintenance and review of financial and / or related records or documents. The work requires understanding of highly complex processes and / or complex policies, rules and regulations. Provides guidance and leadership to less experienced Financial Assistants.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Reviews and approves invoices for payment; checks invoice details for accuracy; ensures City Purchasing policy is followed regarding authorization and documentation; verifies accounting codes are correct to ensure correct classification for financial reporting
• Ensures payments are classified in the correct fiscal year based on when goods or services are received
• Reviews all cash collections and departmental cash reports for accuracy, reasonableness and proper distribution to revenue accounts
• Assists City employees with the use of financial system and procurement system
• Sorts, checks, verifies and enters items into records; dates, computes, files and indexes various departmental items, as applicable
• Prepares a variety of statistical and other financial reports
• Assists with monthly P-card reconciliation
• Follows up with vendors and department personnel regarding past due invoices; ensures payments are seen through to payment
• Manages safe keeping of records for tracking and reporting as needed.
• Handle all other miscellaneous filing
• Performs related work as required

MINIMUM TRAINING AND EXPERIENCE

Required Education and Experience :

OTHER NECESSARY QUALIFICATIONS

Knowledge of :

Skill in :

Ability to :

BENEFITS FOR THIS POSITION INCLUDE

The City of Grand Rapids does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.