Administrative Assistant 2

Job Description

Job Description

Title : Administrative / Executive Assistant 2

Location : Irving, TX – 75039

Duration : 12 months

Pay Rate : $18–19.50 / hr (W2 + Benefits) or $22 / hr (C2C)

Job Description :

The Administrative / Executive Assistant 2 will provide high-level administrative support to leaders and teams by managing scheduling, coordinating meetings, handling correspondence, and performing general office functions. This role requires strong organizational skills, attention to detail, and the ability to work with discretion and confidentiality in a collaborative office environment.

Key Responsibilities :

Manage scheduling and calendar coordination, including global travel and in-person meetings.

Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping.

Prepare invoices, reports, memos, letters, financial statements, and other documents.

File and retrieve corporate documents, records, and reports.

Open, sort, and distribute correspondence, including faxes and emails.

Draft responses to routine inquiries.

Arrange accommodations for team meetings, dealer visits, and team-building events.

Qualifications (Required) :

High school diploma or GED.

2–4 years of administrative or executive assistant experience.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Strong verbal and written communication skills.

Ability to work independently and manage time effectively.

Demonstrated discretion and ability to maintain confidentiality.

Qualifications (Desired) :

Experience with SharePoint, Microsoft Teams, and presentation design.

Experience working in a global team environment.

Executive presence with strong interpersonal and collaboration skills.

Soft Skills Required :

Strong organizational and time management abilities.

Effective communication and interpersonal skills.

Ability to collaborate within teams and across business units.

High attention to detail and ability to multitask.

Disqualifiers :

Lack of Outlook proficiency.

Poor communication or interpersonal skills.

Weak organizational or time management skills.

Inability to maintain confidentiality.