Accounts Payable Specialist

Accounts Payable Specialist

As an Accounts Payable Specialist, you will play a crucial role in maintaining the financial accuracy of our organization. You will be responsible for reviewing and validating financial data, analyzing invoices, managing vendor payments, and ensuring the smooth operation of accounts payable processes.

Responsibilities

Review and validate financial data by reconciling entries and comparing system reports to account balances.

Analyze invoices and expense reports to allocate charges to appropriate accounts and cost centers.

Manage vendor payments, including identifying discount opportunities, verifying tax ID information, and resolving discrepancies related to purchase orders, contracts, and invoices.

Maintain accurate accounting records by verifying and posting transactions to the general ledger.

Reconcile vendor statements and ensure timely resolution of outstanding items.

Support month-end, quarter-end, and year-end closing processes by completing assigned tasks and meeting deadlines.

Respond to audit requests by providing documentation and clarification related to accounts payable activities.

Organize and maintain historical records through scanning and filing of financial documents.

Calculate and report sales tax obligations based on paid invoices.

Uphold confidentiality and protect sensitive financial information.

Stay current with industry best practices by participating in training and development opportunities.

Contribute to the overall success of the accounting team by completing related duties as assigned.

Essential Skills

Accounts payable

Invoice processing

ERP system experience

Reconciliation

Three-way matching

Additional Skills & Qualifications

4+ years of accounts payable experience

Experience utilizing various ERPs

Work Environment

You will be part of a small team of three, working collaboratively to ensure the accuracy and efficiency of our accounts payable operations. There is room for growth within the company, providing opportunities for career advancement and professional development.

Job Type & Location

This is a Contract position based out of Ocala, Florida.

Pay and Benefits

The pay range for this position is $20.00 - $24.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ocala,FL.

Application Deadline

This position is anticipated to close on Nov 7, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.