Vouchering Unit, Supervisor

Associate Staff Analyst - Vouchering Unit Supervisor

DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including : recruiting, hiring, and training City employees; managing 55 public buildings; acquiring, selling, and leasing City property; purchasing over $1 billion in goods and services for City agencies; overseeing the greenest municipal vehicle fleet in the country; and leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come.

A&A is a Unit within the Financial and Business Management (FBM) Line of Service (LOS). A&A comprises of Accounts Payable (Expediting, Vouchering, Pre-Audit) and Revenue Collections. A&A's Accounts Payable is responsible for reviewing and processing vendor invoices for payment, ensuring all payments for goods and services provided to the City are accurate, timely, and compliant with all applicable guidelines, including the Comptroller's directives, the Procurement Policy Board (PPB) rules, and relevant accounting standards. Revenue Collections is responsible for collecting revenue (receivables) for DCAS. In addition, A&A performs all accounting functions for the agency including management of the agency's bank accounts, producing InfoAdvantage data for fiscal liaisons within DCAS Lines of Service, overseeing credit card payments, providing customer service to vendor agencies, commissions and community boards, and serving as the primary liaison to Financial Information Services Agency (FISA), the Department of Finance and the Office of the Comptroller.

DCAS seeks to hire an Associate Staff Analyst who will function as the Vouchering Unit Supervisor of A&A. The Vouchering Unit within A&A is an important step in the process to ensure vendors are paid fairly and accurately by reviewing extensive invoice packages, often containing 100's of pages of supporting documents such as purchase orders, payroll reports, contracts, budget data and more. Employees ensure the invoices comply with local procurement laws and accounting standards and have accurate line items such as price and quantity. The review also requires employees to complete mathematical calculations, analysis and updates of multiple databases and computer programs such as FMS, InfoAdvantage, PASSPort and Excel. The Vouchering Unit Supervisor will be responsible for overseeing five Vouchering staff, including onboarding, training, writing performance evaluations, providing regular feedback by documenting individual achievements and plans for improvement, approving timesheets, and other personnel management activities. The Vouchering Unit Supervisor will also distribute work fairly across the team, monitor productivity and ensure deadlines are met.

Responsibilities :

• Oversee the Vouchering Unit staff including onboarding, training, writing performance evaluations, providing regular feedback by documenting individual achievements and plans for improvement, approving timesheets, and other personnel management activities.
• Prioritize and assign work fairly across the team, monitor productivity and ensure deadlines are met.
• Troubleshoot issues that staff encounter and escalate accordingly.
• Handle "rush" processing being walked through for immediate check due to critical health or safety expedites as well as the analysis and resolution of issues related to that work.
• Handle high priority payments and payments that must be expedited to avoid penalties.
• Process Release of Retainage documents, monitor interest payments, process Disbursement Request Modifications (DRM) to expedite payments and update various payment tracking reports.
• Coordinate with DOF to issue monthly wire transfers for New York Power Authority.

Please note : Only individuals currently serving permanently in the title of Associate Staff Analyst or reachable on the Associate Staff Analyst civil service list may apply. ASSOCIATE STAFF ANALYST - 12627

Minimum Qualifications :

Preferred Skills :

55a Program :

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness :

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https : / / studentaid.gov / pslf / .

Residency Requirement :

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.