Accounts Payable Rep - FT - Lawrenceville

Accounts Payable Rep

JOB CODE : 50092

FLSA Exemption Status : Non-Exempt

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advance technology. Capital Health is a five-time Magnet-Recognized health system for nursing excellence and is comprised of 2 hospitals. Capital Health Medical Group is made up of more than 250 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Position Overview :

Responsible for processing invoices for payment in a timely manner per department's policy and procedures. Ensures that all incoming mail is processed daily. Develops skills in using and drilling around in the Accounts Payable IS System module. Communicates effectively with vendors and other CHS staff. Establishes a fine-tuned rapport between A / P and Materials Management. Complies with all federal, state, and company rules and regulations.

Minimum Requirements

Education : High school diploma

Experience : 3 or more years in related area

Knowledge and Skills : Speak, read and comprehend English, computer literacy

Essential Functions

• Verifies that invoices and check requests have appropriate authorization, documentation, valid account numbers before inputting them into the Accounts Payable system for payment. Processes invoices within three business days or receipt in Accounts Payable as determined by date stamp from the mailroom.
• Reviews travel reimbursements for proper authorization, documentation, correct form used, etc. in a timely manner.
• Maintains a separate file for open invoices. Ensures responsibilities for interfiling invoices in alpha order daily for the check runs.
• Ensures the accuracy of setting up all new vendors, address changes, remittance changes on a daily basis per IRS guidelines. Ensures vendor payments are processed within the department's policy and procedure guidelines.
• Ensures incoming mail is opened, sorted, stamped, and delivered to the AP processors per workflow listing in a timely fashion.
• Inputs information into the system for payment using AP20.1, reviews for accuracy and errors by using AP225 report. Batches invoices. Creates a batch number maintained by each processor as measured by AP25 screen. Reviews for accuracy and errors by using AP225 report.
• Communicates with vendors and CHS staff timely and effectively using the telephone, E-mail, and written correspondence.
• Establishes good rapport by being friendly, courteous, and patient.
• Aides in the resolution of Purchase Order and Receiver problems in a timely fashion.
• Reads all available publications to keep current with federal, state and CHS rules and regulations. Reviews CHS compliance policy annually.
• Ensures willingness and accepts other duties as assigned.

Physical Demands and Work Environment

Frequent physical demands include : Standing Occasional physical demands include : Carry objects, Push / Pull, Twisting, Bending, Reaching forward, Reaching overhead, Squat / kneel / crawl Continuous physical demands include : Sitting, Wrist position deviation, Pinching / fine motor activities, Keyboard use / repetitive motion, Talk or Hear Lifting Floor to Waist 15 lbs. Lifting Waist Level and Above 10 lbs. Sensory Requirements include : Accurate Near Vision, Accurate Far Vision, Accurate Hearing

Anticipated Occupational Exposure Risks Include the following : Chemical, Extreme Temperatures, Dust / Particulate Matter

Offers are contingent upon successful completion of our onboarding process and pre-employment physical. Capital Health will require all applicants to have an annual flu vaccine prior to start date, with the exception of individuals with medical and religious exemptions.

Company will never ask candidates for social security numbers or date of birth during application phase. If you are asked for this information online, you may be a target for identity theft.