Superior Court Docket Clerk I

Superior Court Docket Clerk I

Under limited supervision, performs clerical work of moderate difficulty in filing and processing of legal documents; performs related work as assigned.

Promotion to Superior Court Docket Clerk II

A Superior Court Docket Clerk I who demonstrates proficiency in their duties may be promoted to the position of Superior Court Docket Clerk II after one (1) year of service.

Essential Job Functions

(Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Provides attorneys, clients and court personnel deficiency information.
• Answers telephone calls, takes messages, disseminates caller information and sets up conference calls.
• Maintains court records and lists of jurors.
• Communicates with attorneys, other courts and Judges, law enforcement agencies and the public.
• Works with parties in person, in writing and / or on the phone; provides information and assistance to the public without giving legal advice; responds to inquiries from court personnel, judges, attorneys, and the public; answers calls; determines the caller's needs; forwards / transfers or takes messages.
• Provides clerical support and assistance as required.
• Works with and assists staff; revises and / or sends correspondence; picks up, delivers, opens, and distributes mail; makes photocopies, scans, and distributes documents, operates fax machine, and provides other office and customer services support and assistance as required.
• Accepts and receives monies and issues receipts as required for records requests; updates electronic and / or manual case management systems.
• Verifies, enters, retrieves, corrects, and updates data in the court management system; retrieves files and documents.
• Receives and files legal documents in paper and electronic format.
• Reviews legal documents to determine proper venue and jurisdiction.
• Calendars legal documents for judicial review.
• Facilitates public access to judicial records.
• Issues warrant and writs as ordered by Superior Court
• Researches court records in film, paper and electronic format
• Direct the summoning, selection, screening, orientation, and assignment of all trial jurors and grand jurors in accordance with Arizona Revised Statutes.
• Maintain Navajo County's master jury list.
• Direct the daily operations of summoning, qualifying, excusing, and postponing of jurors.
• Determine from the court calendar the number of jurors to call on a daily basis and develop best practices guidelines and emergency procedures to accommodate changes in the calendar.
• Administer the orientation of jurors, manage the random assignment of jurors to trials, and track daily juror utilization.
• Establish and maintain automated and manual record-keeping procedures and maintain jury records as required by Arizona Revised Statutes.
• Maintain effective communication with judges, court personnel, attorneys, criminal justice agencies, the general public, and prospective jurors.
• Sorts, counts, and stamps incoming court documents. Recognizes the chronological order of documents and significance of various file stamps and indicators placed on files and / or documents.
• Files court documents and files in assigned storage areas within the Superior Courthouse.
• Retrieves, and prepares files for court upon request when needed.
• Maintains accurate and complete digital and physical files.
• Prepares correspondence and court notifications for mailing.
• Prepares, processes, and certifies copies of court documents and files.
• Enters and maintains data in automated case management system and maintain lists.
• Assists in the receipt processing, in qualification, sorting, and filing of 60,000 questionnaires.
• Processes, scans and performs data entry of juror questionnaire information into electronic case management system.
• Assists with utilization of jury kiosks during juror check in.
• Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings.
• Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day.
• Enters data points during protective order hearings into the electronic case management system.
• Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement.
• Communicates in person, via email, or phone the various components regarding juror qualifications, reasons for excusal / deferments and general juror information.
• Performs work in a specified area within the Superior Court Clerk's Office.
• Adheres to teamwork to help enrich lives beyond expectation.
• Maintains absolute confidentiality of work-related issues, customer records, and restricted County information.
• Performs other related duties as required.

Knowledge and Skills

Desirable Qualifications

High School Diploma or G.E.D.; AND two years responsible clerical work; AND; demonstrated ability to type fifty (50) WPM; OR equivalent combination of education, training and experience.