Word Processing Associate

Job Title : Word Processing Associate

Location : 1 American Square, Indianapolis, IN 46282

Hours / Week : 40.00 (Full Time)

Shift : 8 : 00 AM – 5 : 00 PM

Pay Type : Hourly

Pay Rate : $23.00–$24.00 per hour

Job Description

Are you a detail-driven professional with a passion for accuracy, formatting, and high-quality document production?

We are looking for a Word Processing Associate to join our team and support the creation, editing, and proofreading of complex legal and corporate documents. This is an exciting opportunity for someone who thrives in a fast-paced, collaborative environment and has the skills to deliver impeccable work under tight deadlines.

About the Role

As a Word Processing Associate, you will be responsible for the creation and formatting of a variety of legal and business documents, ensuring consistency, clarity, and compliance with firm and client standards. You’ll work closely with attorneys, paralegals, and internal teams to process and deliver high-quality materials that meet exacting standards.

Key Responsibilities

• Format, edit, and produce legal and business documents including contracts, pleadings, and reports.
• Proofread for grammar, punctuation, style, and formatting accuracy.
• Create fillable forms, apply redlining and version control, and prepare complex tables and references.
• Transcribe audio content, convert document formats, and enhance accessibility via hyperlinks and indexed content.
• Coordinate workflows and intake processes with team members and stakeholders.
• Assist with training, document automation (mail merges, response shells), and process improvements.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications

Bachelor’s degree required; advanced degree preferred.

1–2 years’ experience in a legal, corporate, or banking environment handling sensitive documents.

Solid grasp of legal formatting standards, Bluebook and APA citation, and document management.

Proficient in Microsoft Office, Adobe Acrobat, and document automation tools.

Experience with audio transcription and creating fillable PDF / Word forms.

Strong written and verbal communication skills.

Knowledge of timekeeping or job tracking systems is a plus.

What We’re Looking For

Client-focused mindset with a strong sense of accountability.

Meticulous attention to detail and excellent organizational skills.

Flexibility to prioritize multiple tasks in a fast-paced setting.

Effective team player with a proactive, positive attitude.

Committed to continuous learning and compliance with data privacy regulations.

Perks & Development

Ongoing training via platforms like Cornerstone.

Opportunities to contribute to team training and knowledge sharing.

A collaborative environment that values precision and service excellence.

Ready to take the next step in your career?

Join a team that values quality, consistency, and client satisfaction. Apply today and help us maintain the highest standards in document production.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

Job Type : Full-time

Benefits :

401(k)

Dental insurance

Health insurance

Paid time off

Work Location : In person