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Part-Time Property Coordinator, MarketStreet

Part-Time Property Coordinator, MarketStreet

WS DevelopmentLynnfield, MA, US
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Property Coordinator

This role will work approximately 30 hours per week. The Property Coordinator plays an important role in supporting the overall success of the property team. This part-time position provides steady, reliable assistance across operations, tenant relations, vendor coordination, and marketing support.

As a member of the property team, the Coordinator helps keep day-to-day processes organized and running smoothly. This includes supporting contracts and compliance, assisting with ancillary income and billing, coordinating with vendors, and helping tenants stay connected to programs such as the Loyalty initiative. The role also provides valuable support to the General Manager and lends a hand at events and marketing activities when needed.

Operations & Compliance

  • Prepare and maintain vendor and ancillary income contracts, ensuring accuracy and timely execution.
  • Verify certificates of insurance and maintain compliance documentation for all vendors and tenants.
  • Assist in identifying and coordinating qualified bidders for property-level projects.
  • Track and support ancillary income agreements, including billing, renewals, and tenant communications.
  • Maintain digital records for contracts, insurance, invoices, and key operational data.

Office & Team Coordination

  • Provide office coordination, including scheduling, communications, and supply management.
  • Field and route calls, emails, and inquiries to the appropriate team members.
  • Develop and maintain organizational systems and procedures to improve workflow and efficiency.
  • Support the General Manager with reporting, project tracking, and cross-functional initiatives.
  • Conduct property walks to identify follow-up items and assist with resolution.

    • Tenant & Vendor Relations

  • Serve as a reliable point of contact for tenants, ensuring timely communication and excellent rapport.
  • Support tenants with loyalty program participation, operational updates, and ancillary income opportunities.
  • Coordinate with vendors, contractors, and partners to ensure smooth execution of property projects.

    • Marketing & Event Support

  • Provide administrative and logistical support for property events and marketing activations.
  • Serve as an on-the-ground team member during events, ensuring successful execution alongside the marketing team.
  • Assist in communications to tenants regarding marketing initiatives, loyalty program updates, and event opportunities.
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    Property Coordinator • Lynnfield, MA, US

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