Executive Administrator - Office Assistant

Executive Admin - Office Assistant

Quest Global delivers world-class end-to-end engineering solutions by leveraging our deep industry knowledge and digital expertise. By bringing together technologies and industries, alongside the contributions of diverse individuals and their areas of expertise, we are able to solve problems better, faster. This multi-dimensional approach enables us to solve the most critical and large-scale challenges across the aerospace & defense, automotive, energy, hi-tech, healthcare, medical devices, rail and semiconductor industries.

We are looking for humble geniuses, who believe that engineering has the potential to make the impossible possible; innovators, who are not only inspired by technology and innovation, but also perpetually driven to design, develop, and test as a trusted partner for Fortune 500 customers. As a team of remarkably diverse engineers, we recognize that what we are really engineering is a brighter future for us all. If you want to contribute to meaningful work and be part of an organization that truly believes when you win, we all win, and when you fail, we all learn, then we're eager to hear from you. The achievers and courageous challenge-crushers we seek, have the following characteristics and skills

What You Will Do :

• Organize work in preparation for operating mechanisms and meetings including, document preparation (powerpoint), documenting meeting outcomes and follow up actions and file management
• Develop, organize, execute, and assist with team activities (staff meetings; all employee meetings in person & virtual); off-sites; and team social events / recognition
• Track and help drive completion of key deliverables and follow up on outstanding items
• Develop and edit presentations for strategic, operating and financial reviews
• Support and organize internal logistics with workshops and customer site visits
• Order and / or coordinate office supplies
• Manage complex calendar and scheduling
• Manage domestic and international travel
• Manage expense report coordination and submission
• Manage team space, including moves, new hire location assignments, and re-configurations
• Partner with other Executive Assistants throughout the team and across the company
• Supports one or a group of managers, including calendar / daily management, etc.
• Conveys performance expectations and may handle sensitive issues.
• Has ability to prioritize information for data analysis. Uses technical experience and analytical thinking.

Pay Range : $60,000 to $80,000

Compensation decisions are made based on factors including experience, skills, education, and other job-related factors, in accordance with our internal pay structure. We also offer a comprehensive benefits package, including health insurance, paid time off, and retirement plan.

Work Requirements :

This role is considered an on-site position located in Longmont, Colorado

You must be able to commute to and from the location with your own transportation arrangements to meet the required working hours.

Work Experience :

High School Diploma / GED

Minimum 7 years of experience as a collaborative team-oriented Executive Assistant supporting senior-level leaders and their team and / or similar administrative tasks.

Experience with Microsoft Office Products, including strong proficiency in MS Excel for tracking work and MS PowerPoint for presentations.

Demonstrated ability to prioritize multiple assignments while maintaining a commitment to deadlines and long term goals

Proactive. Manages time and tasks effectively.

Exceptional written, verbal, and interpersonal communication skills

Ability to work in a highly ambiguous and fast-moving environment

Strong communication skills including document writing, editing, and readiness Project and program management including completion of deliverables, organizing events, and following up on outstanding items.

Desired Qualifications :

Knowledge of GE policies / procedures or experience in similar large company environments

Outstanding organization skills including managing leader's meetings and prep work for those meetings

Experience with executive level calendar management

Experience with domestic and / or international travel coordination

Experience working both in-person and remote with executives

College Degree

Job Type : Full-time

Benefits :

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Referral program

Vision insurance