Administrative Assistant (PDF)

EMPLOYMENT OPPORTUNITY

Town of Lexington

We are currently accepting applications for the full-time (40hrs / wk) position of :

Administrative Assistant (Rental Coordinator)

Department of Public Facilities

Starting Hourly Range : $30.47 - $34.72

Excellent Benefits Package

The REQUIRED Town of Lexington application form must be received in the

Town's Human Resources Department. This position is open until filled.

GENERAL SUMMARY :

Performs office and administrative tasks to assist the Public Facilities Office

Manager with daily operations of the department. Performs all other related work,

as required.

ESSENTIAL JOB FUNTIONS :

The essential functions or duties listed below are intended only as illustrations of the

various types of work that may be performed. The omission of specific statements

of duties does not exclude them from the position if the work is similar, related, or a

logical assignment to the position.

• Performs task to process payroll for custodial and maintenance employees in

both the school system and the Town

outstanding funds to account

budget process

Supervision

Supervision Scope : Performs varied and responsible functions requiring a basic

working knowledge of departmental operations and the exercise of judgment and

initiative, particularly in situations not clearly defined by precedent or established

procedures.

Supervision Received : Works under the general supervision of the Public

duties require the ability follow directions and perform operations and

independently complete assigned tasks, according to prescribed time schedules.

Supervision Given : None.

Recommended Minimum Qualifications

Education, Training and Experience

High school degree or equivalent plus a minimum of 3-5 years in an office

environment including experience with processing payroll and applying union

contract language or an equivalent combination of education, training, and

experience is required. Computer literacy (skills and knowledge) is required.

Spreadsheet skills must be above average.

Special Requirements :

Proficient knowledge of accounts payable and payroll. Knowledge of financial

record keeping and bookkeeping. Knowledge of department policies and state and

local laws related to the department. Knowledge and ability to understand and

implement union contract language. Knowledge and experience with scheduling

town and school events.

Ability : Ability to interact appropriately and tactfully. Ability to develop an

understanding of contract regulations. Ability to maintain detailed and accurate

records. Ability to work independently; ability to follow detailed timetables and

meet deadlines. Ability to multi-task. Ability to perform scheduling with software

application.

Skills : Proficient customer service and organization skills. Proficient written and

verbal communication skills. Proficient computer skills, payroll systems and

accounts payable systems. Computer literacy sufficient for proficient utilization of

department related computers and software applications.

Job Environment

with occasional exposure to non-weather-related heat and cold, work is

subject to fluctuations, and administrative deadlines.

other standard office equipment.

school groups, dance schools, and town committees.

Physical Requirements

The physical demands described are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform

the essential functions.

While performing the duties of this job, the employee is required to communicate,

or hear. Frequently the employee is required to sit; and occasionally the employee

is required to stand, walk, use hands to finger, handle or feel, and reach with hands

and arms. The employee seldom must lift and / or move objects weighing up to 10

pounds. Vision and hearing at or correctable to normal ranges to read documents is

required. This position requires the ability to operate a keyboard at efficient speed.

The Town of Lexington has a strong commitment to Diversity, Equity, and

Inclusion and we are actively seeking candidates who bring new voices and lived

experiences to our organization.

The Town of Lexington is an Equal Opportunity / Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to

their race, color, religion, national origin, sex, sexual orientation, gender identity,

protected veteran status or disability.

disabled as defined under the Americans With Disabilities Act, must be able to

perform the essential job functions (as listed) either unaided or with the

assistance of a reasonable accommodation to be determined by management on

a case by case basis.

This job description does not constitute an employment agreement between the

employer and employee, and is subject to change by the employer, as the needs of

the employer and requirements of the job change.

APPLICATION PROCESS

All applicants are required to complete a Town application form

https : / / lexingtonma.seamlessdocs.com / f / employmentapplication Resumes may be

attached to the application form as additional information, but cannot serve as a

substitute for completing the required application form.

After the deadline all applications will be reviewed and the most highly qualified

candidates will be invited to one or more interviews. All applicants will be

notified of their standing in the process as soon as a decision has been made

regarding their individual application.

Individuals who need accommodations in order to participate in this process should

contact the Human Resources Department

Questions regarding this hiring process should be addressed to :

Human Resources Department, Town of Lexington,

Email : jobs@lexingtonma.gov, Phone # (781) 698-4590

1625 Massachusetts Avenue, Lexington, MA 02420