Accounting Associate - Facilities & Services

Accounting Associate - Facilities & Services

Under administrative direction, this position will provide specialized analysis, reporting and reconciliation in the management of Facilities & Services (F&S). He or she will support, as needed, areas of reporting and reconciliation; accounting process; and general accounting transactional posting as it relates to capital project accounting. He or she will provide timely and relevant financial data, analyses, and other content for F&S. He or she will report results to business unit and Financial Operations leadership at Facilities and Services.

1. Provide accounting support for F&S capital delivery.

• Validate project funding, coordinate Banner plant fund requests and submit funding transfers to OBFS.
• Review contracts and change orders for completeness.
• Review pay applications for accuracy and compliance.
• Prepare journal vouchers and other necessary transactions in financial systems, including Banner, FCPWeb and Kahua.
• Reconcile Banner project financial results to the capital project subsidiary system information for accuracy. Analyze, research, document and resolve differences as needed.
• Prepare routine and ad hoc financial reports for both F&S and departmental management on project status and capital delivery programs.
• Communicate with members of OBFS, Treasury, UOCP&RES and departmental units as necessary to facilitate the financial execution of capital projects.

2. Support the fiscal management of F&S departmental operations.

3. Assist in the monthly, quarterly and annual close process, including the preparation of necessary journal vouchers, accruals and fact sheets.

4. Additional duties as assigned. (5%)

Work will be performed in an office environment.

Minimum Qualifications

1. A. Bachelor's degree with a major in Accountancy or related field AND two (2) years of professional level accounting experience.

OR

B. Possession of a current registration as a Certified Public Accountant (CPA), Certified Management Accountant, or a valid License to practice Public Accounting (LPA).

OR

C. Master's degree in Accountancy or a related field.

2. Additional education, training, and / or work experience in an area of specialization inherent to the position may be required :

Preferred Qualifications

Three years or more of professional level accounting experience.

Knowledge, Skills and Abilities

Appointment Information

This is a 100% full-time Civil Service 5000 - Accounting Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 10 / 27 / 2025. The budgeted salary range for this position is $60,000 to $75,000 per year. The final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, relevant collective bargaining agreements, and / or budget constraints. For more information on Civil Service classifications, please visit the SUCSS web site.

Application Procedures & Deadline Information

Applications must be received by 6 : 00 pm (Central Time) on 10 / 22 / 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Bryan Fijalkovich at fijalkov@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and / or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment / misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and / or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.