Purchasing Manager

Job Description

Job Description

Description : Position Summary

Responsible for daily operations of the Purchasing Department and for streamlining, developing, and standardizing processes, leveraging technology, and aligning with other departments to maximize efficiency. Directing and coordinating the activities of personnel engaged in purchasing and distributing raw materials, equipment, machinery, and supplies in the organization.

Essential Functions

• Assesses current material availability and acceptable substitutions.
• Directs, motivates, and empowers team members to ensure the departments operate efficiently in accordance with the organization’s policies and applicable laws.
• Responsibilities include participating in interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems with employees and vendors, contractors, and suppliers.
• Reviews and approves instructions regarding purchasing procedures.
• Responsible for market analysis and cost comparison reports from RFP’s (Request for Proposals).
• Reviews bid proposals, purchase order claims, inventory control systems and contracts for conformance to company policy.
• Assesses office procedures and practices, and studies workflow, sequence of operations and office arrangement to determine expediency.
• Analyze market and delivery conditions to determine present and future material purchases for potential incremental improvement projects and advises the Chief Financial Officer.
• Demonstrate teamwork and good communication skills to report results of all analysis to all levels of management.
• Attends and participates in designated company meetings.
• Maintain confidentiality, and adhere to strict purchasing policies, and company policies & procedures to ensure the integrity of all purchasing functions.
• Other duties as assigned.

Requirements :

Position Qualifications

WORKERS IN THIS POSITION MUST BE 21 OR OLDER

Competency Statements

Analytical—the individual synthesizes complex or diverse information.

Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

Communication Skills—the individual speaks and writes clearly and persuasively in positive or negative situations, demonstrates group presentation skills, and conducts meetings.

Leadership—the individual inspires and motivates others to perform well, accepts feedback from others.

Management skills—the individual includes staff in planning, decision-making, facilitating and process improvement; makes self-available to staff; provides regular performance feedback; and develops subordinates’ skills and encourages growth.

Quality management—the individual looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.

Judgment—the individual displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions.

Planning / organizing —the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

Education

Bachelor of Arts / Science or a combination of an Associates degree and five or more years of purchasing management experience. Gaming or hospitality environment preferred.

Experience

Seven years previous Purchasing or Buying experience required. Casino experience is highly preferred.

Three years management and supervision in procurement.

Computer Skills

Microsoft Office intermediate level to include Word, Excel, and Outlook.

Extensive experience with a Procurement Management software or other ERP systems i.e. Sage Intacct, JD Edwards, etc. required.

Certificates & Licenses

Valid Oregon Drivers License.

CPM (Certified Purchasing Manager) and APICS (Association for Operations Management) preferred.

NAPM (National Association of Purchasing Management) preferred.

Must obtain a Siletz Tribal Gaming License.

Other Requirements

Three years of experience in contract writing, bid summary and specification writing.

Physical Demands

Lift / Carry

Push / Pull

Other Physical Requirements

Vision : Near and Far

Sense of Sound

Work Environment

Work will take place in a small office environment with occasional exposure to a busy resort and gaming environment with multiple distractions. The noise level in the work environment is usually quiet to moderate. Occasionally the work environment will be in locations exposed to smoke and the associated affects.

Working Conditions

Conditions of employment include passing a pre-employment drug screen, a background investigation, and completing a 180-day introductory period.