Accounting Office Assistant

Office Manager

We are seeking an office manager to support the daily operations of the HR department. This critical role will assist the HR manager with numerous human resource functions, including full cycle recruitment, benefits, record maintenance, HRIS, employee relations, training, and payroll. Strong attention to detail, organizational skills, and exceptional customer service skills are required.

Responsibilities

Coordinate the full cycle recruiting process, including managing job postings, scheduling phone screens, interviews, and new hire orientation.

Manage company training files, including new hire and ongoing training, and work with department managers to ensure on-the-job training is completed and documented.

Update training programs as necessary and maintain the training matrix for HSE & document control.

Manage front desk operations and assist customers and visitors.

Provide excellent customer service to employees with HR-related questions and concerns to help create a positive workplace.

Assist employees and guests with building access badges.

Coordinate all employee appreciation and engagement programs / events.

Create customer invoices daily, verify pricing and quantities, and promptly address any discrepancies.

Support the accounting department with billing and process customer credit card orders.

Process credit memos related to customer invoices as needed.

Perform ad-hoc tasks as required.

Maintain a positive and safe working environment.

Essential Skills

Experience in payroll, reconciliation, employee relations, and administrative support.

Proficiency with Microsoft Office applications (Excel, Outlook, PowerPoint, Word, SharePoint) and other required software applications.

Experience working with an HRIS is highly preferred.

Demonstrated ability to communicate effectively with all levels of employees, customers, and visitors.

Ability to maintain confidentiality and ethical behavior.

Current knowledge of federal and state laws and regulations.

Additional Skills & Qualifications

2-4 years of experience in an HR-related role or an associate's degree with an emphasis in HR and 1 year of related experience.

Bilingual Spanish is desired but not required.

Positive attitude with strong interpersonal and communication skills, both written and verbal.

Work Environment

The work schedule is Monday to Friday, 8 : 00 AM - 5 : 00 PM, with a 1-hour lunch break. You will be working within the human resources / finance department, reporting to the HR manager. The environment promotes a positive and safe workplace.

Job Type & Location

This is a contract position based out of Carlsbad, California.

Pay and Benefits

The pay range for this position is $22.00 - $26.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision - critical illness, accident, and hospital - 401(k) retirement plan - pre-tax and Roth post-tax contributions available - life insurance (voluntary life & AD&D for the employee and dependents) - short and long-term disability - health spending account (HSA) - transportation benefits - employee assistance program - time off / leave (PTO, vacation or sick leave)

Workplace Type

This is a fully onsite position in Carlsbad, CA.

Application Deadline

This position is anticipated to close on Oct 22, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.