Sr. Administrative Manager

Sr. Administrative Manager

We are seeking a Sr. Administrative Manager for the Institute of NanoBioTechnology (INBT) at the Whiting School of Engineering, Johns Hopkins University. INBT is an exceptionally diverse, multidisciplinary team of faculty and students dedicated to discovering, designing, and delivering breakthroughs at the interface of nanoscience and living systems. For over 15 years, INBT has brought together experts from the Whiting School of Engineering, School of Medicine, Bloomberg School of Public Health, Applied Physics Laboratory, and Krieger School of Arts and Sciences to undertake transformational, collaborative discovery.

The Sr. Administrative Manager is responsible for overall administrative, financial and / or operational management for a large and complex department typically with activities on multiple sites and / or multiple service lines. (Generally defined as an operating budget between $10 mil - $19 mil and 50+ employees). This position provides strategic direction and day-to-day oversight of administrative and financial matters. Areas of focus include finance; human resources; academic, research or clinical operations; compliance; infrastructure matters. The Sr. Administrative Manager is responsible for most or all the following : staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; oversight of financial functions and processes; facilities / space management oversight; operational activities of a clinical or academic / research department.

Specific Duties & Responsibilities

Financial Management

• Provide oversight for the development, preparation, monitoring, projections, and reconciliation of budgets (clinical revenue, general funds, research, gift, discretionary account, etc.).
• Ensure the accuracy of monthly account statements.
• Oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
• Oversee the procurement process for all assigned accounts.
• Oversee maintenance of accurate records and preparation of documents and timely response to audit requests.
• Advise leadership on resource needs and financial risks.
• Develop, update, and amend departmental financial processes and policies.
• In partnership with the department leadership develop annual operating budget(s) and five-year plans.
• Provide detailed analysis, evaluation, and projections to support strategic plans.
• Develop and maintain various finance management systems.
• Design and produce various monthly, quarterly, and annual reports used for strategic planning.

Administration

Human Resources

Operations and Program Management

Minimum Qualifications

Preferred Qualifications

Technical Skills and Expected Level of Proficiency

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.