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Office Administrator - Bilingual English / Spanish

Office Administrator - Bilingual English / Spanish

Chick-fil-A RockwellOklahoma City, OK, US
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Job Description

Job Description

Salary : $20-$25 HOURLY

Position Overview

The Office Administrator plays a critical role in ensuring the effectiveness, efficiency, and smooth operation of our administrative functions. This individual is responsible for organizing office operations, managing internal communications, supporting HR functions, and ensuring a safe and well-supplied workplace. The ideal candidate is proactive, dependable, and thrives in a dynamic and diverse environment.

Key Responsibilities

  • Serve as the point person for office maintenance, mailing, shipping, supplies, equipment, and errands
  • Assemble and mail the EOM (End of Month) package to the Support Center by the 8th of each month
  • Organize and schedule meetings and appointments
  • Provide HR support including onboarding, maintaining employee records, and helping implement office policies
  • Oversee office operations and procedures to ensure efficiency and compliance
  • Coordinate IT equipment needs for the office and leadership team
  • Manage relationships and contracts with office vendors and service providers
  • Ensure accurate invoicing and timely payments to vendors
  • Greet and support visitors as needed
  • Monitor and manage office services, supply requisitions, filing systems, and clerical functions
  • Plan and execute layout and equipment procurement for the office
  • Develop and implement office policies, procedures, and operational standards
  • Maintain and update filing systems and ensure data integrity and confidentiality
  • Track and maintain office supply inventory; review and approve purchases
  • Handle and communicate customer CARES feedback
  • Assist with customer recovery
  • Maintain a clean, safe, and secure working environment
  • Provide Spanish / English interpretation to support communication with team members and leadership
  • Support restaurant operations by assisting in guest service as business needs arise

Requirements

  • Proven experience in office management, administration, or executive support
  • Strong knowledge of office responsibilities, systems, and procedures
  • Excellent time management and multitasking abilities
  • High attention to detail and problem-solving skills
  • Proficient in Google Workspace (Docs, Sheets, Slides, Forms) and Microsoft Office Suite
  • Familiarity with basic accounting, HR practices, and clerical procedures
  • Ability to maintain confidentiality and professionalism at all times
  • Bilingual (English & Spanish) required capable of professional communication in both languages

    • Key Competencies

  • Communication
  • Analysis and Assessment
  • Problem-Solving
  • Decision Making
  • Planning and Organization
  • Time Management
  • Attention to Detail & Accuracy
  • Delegation
  • Initiative & Integrity
  • Adaptability
  • Teamwork

    • Ideal Candidate Profile

    This role is ideal for someone who is :

  • Dependable consistently reliable and follows through
  • Detail-Oriented enjoys focusing on accuracy and quality
  • Independent comfortable working with minimal direction
  • Bilingual fluent in both English and Spanish

    • Compensation & Benefits

    We are proud to offer a comprehensive benefits package to support the well-being and growth of our team members.

    Your Benefits Also Include :

  • 32 Hours of Paid Time Off annually
  • Affordable Insurance Options (health, dental, and vision)
  • 401(k) with Company Match up to 3% after one year of employment
  • Complimentary Employee Meals during scheduled shifts
  • Sundays Off guaranteed time to rest and recharge

    • Apply today to be a key part of a supportive and dynamic team that values integrity, excellence, and collaboration.

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    Office Administrator • Oklahoma City, OK, US