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HR Administrative Assist

HR Administrative Assist

Caring Health Center IncSpringfield, MA, US
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Job Description

Job Description

Minimum Requirements Skills and Knowledge

  • High School diploma required; equivalent work experience of five or more years; college degree preferred.
  • Must be able to interact and communicate with individuals at all levels of the organization. In addition, able to demonstrate poise, tactfulness, and diplomacy, and have a high level of interpersonal skills in order to handle sensitive and confidential situations.
  • Strong knowledge of Human Resources laws and regulations
  • Experience with Microsoft Office (Word, Excel, and PowerPoint)
  • Consistency with meeting deadlines
  • Ability to work with a diverse group of people
  • Strong team player, capable of performing in a fast-paced, deadline-driven environment.
  • Acceptable competency in oral and written communication.
  • Ability to independently carry out tasks and commitments with limited supervision.
  • Able to work in a fast-paced environment with shifting priorities.

Essential Responsibilities and Duties :

  • Answers and directs departmental phone calls.
  • Assists with recruiting tasks such as scheduling interviews and following up with candidates.
  • Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
  • Assist with new hire orientation.
  • Processes and administers all leave-of-absence requests and disability paperwork : medical, personal, disability and FMLA.
  • Oversee maintenance of employee benefits files and update employee records in UKG.
  • Administers health and welfare plans, including enrollments, changes and terminations.
  • Processes required documents through payroll / Finance and insurance providers to ensure accurate record-keeping and proper deductions.
  • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
  • Complete Requests for Verification of Employment for different agencies.
  • Process and verify documentation for students, volunteers, and / or contractors to ensure compliance after beginning their rotation or services.
  • Maintain confidentiality of all personnel and payroll information.
  • Other duties deemed appropriate and at times selected by the Chief Human Resources Officer.

    • Physical Requirements

  • Prolonged periods of sitting at a desk and writing on a computer.
  • Requirements include lifting and carrying objects weighing 5-20 pounds on average.
  • Occasional standing and walking.
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    Administrative Assist • Springfield, MA, US