Disbursements Coordinator

Job Description

Job Description

Collette is seeking a Disbursements Coordinator to join our Accounting Department. This position is based at our headquarters in Pawtucket, RI.

About Collette : Let Us Show You the World

There has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of one of the trendiest industries when you join the Collette team! As the longest-running tour operator in North America, our family-owned business leads the industry in innovation and expertise. Collette’s passionate team works hard to fulfill travel dreams and is always looking for talent that will help to shape the company’s future. Being part of the Collette team means having a willingness to grow, a desire to learn and ask questions, and a zest for seeing the world. From giving back to local communities to creating incredible experiences for a world of travelers and being part of a value-oriented team that cares for one another – Collette is all about the people. So, what are you waiting for? Your journey starts here.

Job Summary :

The Disbursements Coordinator plays a critical role in ensuring the accuracy and efficiency of financial operations. This position demands a proactive, detail-oriented, and highly organized individual who thrives in a fast-paced environment. The ideal candidate is committed to maintaining high standards of precision in processing payments and supporting financial workflows, contributing to the overall integrity of the Collette's disbursement activities.

Primary Functions :

• Review disbursements in comparison to payable documentation to ensure authenticity
• Reconcile cash requirements with recorded disbursement journals
• Print checks in both US and Canadian currencies
• Select wire / ACH batches in multiple currencies for CFO release
• Import, post, and reconcile released wire / ACH disbursements
• Report foreign currency disbursement totals for cash planning
• Record company disbursements via credit cards, auto debits, and employee reimbursements
• Process void transactions, stop payments, wire rejections, and foreign cash receipts
• Fund and withdraw tour manager debit cards
• Maintain accurate vendor and tour manager banking information per Wells Fargo criteria
• Research and resolve vendor inquiries regarding non-receipt of payments

Knowledge & Skills

Pay range starting at $23.00 / hr