Receptionist in West Palm Beach

As an Office Assistant, you will play a crucial role in ensuring the smooth and efficient daily operations of our office. You will be responsible for a wide range of administrative tasks, office management, and providing support to various departments. The ideal candidate will be proactive, detail-oriented, and capable of multitasking in a fast-paced environment. This is an on-site role and will report to the office in West Palm Beach five days a week.

Maintain a clean and organized office environment.

Manage office supplies and equipment, ensuring adequate stock levels.

Oversee office maintenance, including liaising with vendors and service providers.

Assist executives and team members with scheduling, travel arrangements, and expense reports.

Prepare and proofread documents, reports, and presentations.

Process invoices, expense reports, and purchase orders.

Schedule meetings, conferences, and appointments.

Arrange catering, meeting rooms, and audiovisual equipment for events.

Greet visitors, clients, and guests in a professional and welcoming manner.

Ensure a positive experience for guests, including offering refreshments.

Handle incoming and outgoing mail and packages.

Maintain contact lists and directories.

Manage internal communications, announcements, and memos.

Proven experience as an office manager, administrative assistant, or similar role.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent communication and interpersonal skills.

Strong organizational and multitasking abilities.

Attention to detail and problem-solving skills.

Discretion and the ability to handle sensitive information confidentially.

If this sounds like a fit, please submit your resume and portfolio for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com / home / candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.