Talent.com
Executive Assistant (EA) - Fast-Paced AI Tech Start-Up

Executive Assistant (EA) - Fast-Paced AI Tech Start-Up

55 Exec SearchFremont, CA, US
job_description.job_card.variable_hours_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Executive Assistant (EA) – Fast-Paced AI Tech Start-Up – San Francisco

Location : San Francisco – On-site

Reports to : Founder & CEO (UK / US-based; frequent international travel)

Industry : Start up | Artificial Intelligence | Technology - | Fast Paced AI Tech Start-Up

Compensation : up to $160,000 base + package dependent on experience

The Company

Join an early-stage global AI Tech start-up founded by a visionary leader in the tech space, pioneering a completely new field of Behavioural AI. As they continue their rapid growth journey, they are seeking a highly capable and detail-oriented Executive Assistant (EA) based in San Francisco (SF) to provide seamless support to the CEO, who travels regularly between the US (SF) and the UK (London).

This role sits at the very heart of the business, supporting a Founder & CEO known for his exceptionally high standards and attention to detail. We are looking for someone who thrives in the fast-paced, ever-changing environment of a start-up, and who can bring structure, rigour, and foresight to enable the CEO to perform at their best.

The Role

The role is tailored for someone who thrives under pressure, pays exceptional attention to detail, can anticipate needs, and effortlessly balances both personal and executive-level support.

You will be the CEO's trusted operator, handling everything from last-minute international travel to personal logistics, while also stepping into high-profile and confidential business support activities.

The pace will be high, the demands diverse, and the standards exacting.

The successful candidate will be someone who thrives in ambiguity, has impeccable organisational instincts, and takes pride in delivering flawlessly executed outcomes, regardless of the task's size or complexity.

Key Responsibilities

Personal Support & Life Admin

  • Manage the CEO's diary and appointments with flawless accuracy and foresight
  • Oversee travel bookings and itineraries across multiple time zones.
  • Handle confidential matters with discretion and integrity.
  • Anticipate personal needs and proactively resolve logistical challenges.

Executive & Strategic Support

  • Manage an ever-changing schedule across US / UK time zones, ensuring the CEO's time is protected for strategic priorities.
  • Act as the first line of defence for all incoming requests, ensuring priorities are rigorously managed.
  • Prepare presentations, decks, and stakeholder communications with meticulous attention to detail.
  • Coordinate global travel, meetings, and board interactions, often at short notice.
  • Provide ad hoc business support to the broader leadership team as required.
  • About You

  • Minimum 5 years' experience supporting a C-suite executive or founder, ideally within a fast-paced start-up or entrepreneurial environment.
  • Proven success working with detail-oriented leaders, with the ability to match and uphold high standards.
  • Exceptional organisational skills with a natural ability to anticipate needs and spot errors before they happen.
  • Proactive, solutions-driven, and comfortable managing multiple priorities simultaneously.
  • Tech-savvy, with strong proficiency in Google Workspace (Docs, Calendar, Drive, Slides).
  • Able to work flexibly across time zones, including occasional out-of-hours availability.
  • Based in or around San Francisco, with the ability to work in a hybrid capacity.
  • A positive, unflappable attitude and service-oriented mindset.
  • Why This Role?

  • Work side-by-side with an inspiring founder leading a transformative AI company.
  • Be instrumental in shaping how a high-growth start-up CEO operates day to day.
  • Competitive salary with potential for equity participation.
  • Gain exposure to international operations and the fast-moving world of AI.
  • Join a mission-driven, high-energy team passionate about technology and innovation.
  • serp_jobs.job_alerts.create_a_job

    Executive Assistant • Fremont, CA, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    Research Scientist, Computational Design

    Research Scientist, Computational Design

    SRI InternationalMenlo Park, CA, United States
    serp_jobs.job_card.full_time
    Research Scientist, Computational Design.The Computational Design (CD) group of the AI Center at SRI International is seeking a strong and enthusiastic researcher with a Ph.Founded in 1966, SRI's A...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    AI Engineer

    AI Engineer

    InfluurSan Francisco, CA, United States
    serp_jobs.job_card.full_time
    Influur is redefining how advertising works, through creators, data, and AI.Our mission is to make influencer marketing as measurable, predictable, and scalable as paid ads, and we're building the ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Principal AI Engineer

    Principal AI Engineer

    SynopsysMountain View, CA, United States
    serp_jobs.job_card.full_time
    You are a passionate and driven individual with a degree in Computer Science, Computer Engineering, or Electrical Engineering. With a strong foundation in Artificial Intelligence algorithms and expe...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Assistant / Associate / Full Project Scientist - Machine Learning & Data Analytics

    Assistant / Associate / Full Project Scientist - Machine Learning & Data Analytics

    InsideHigherEdBerkeley, California, United States
    serp_jobs.job_card.full_time
    Assistant / Associate / Full Project Scientist - Machine Learning & Data Analytics Advanced Bioimaging Center Department of Molecular and Cell Biology. The UC academic salary scales set the minimum pa...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    AI Engineer

    AI Engineer

    Max AI, Inc.San Francisco, CA, United States
    serp_jobs.job_card.full_time
    Max AI – Stripe for Healthcare.Max AI is the World’s first human-free, fully-autonomous medical billing AI agent.Many startups are attempting to attack this problem because the market is so big — $...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Software Engineer, Machine Learning / Computer Vision

    Software Engineer, Machine Learning / Computer Vision

    WaymoMountain View, CA, United States
    serp_jobs.job_card.full_time
    Waymo is an autonomous driving technology company with the mission to be the world's most trusted driver.Since its start as the Google Self-Driving Car Project in 2009, Waymo has focused on buildin...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    AI Agentic Engineer

    AI Agentic Engineer

    DocuSign, Inc.San Francisco, CA, United States
    serp_jobs.job_card.full_time
    Docusign brings agreements to life.Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business-crit...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    AI Engineer

    AI Engineer

    Capital OneSan Francisco, CA, United States
    serp_jobs.job_card.full_time +1
    AI Engineer • •Overview : • •At Capital One, we are creating responsible and reliable AI systems, changing banking for good. For years, Capital One has been an industry leader in using machine learning t...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    AI Engineer

    AI Engineer

    CEF AISan Francisco, CA, United States
    serp_jobs.job_card.full_time
    Are you excited by the opportunity to become a part of a badass team leading the AI-first data revolution?.Do you thrive on solving hard problems (individually and collectively), yet humble and hun...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    AI Engineer

    AI Engineer

    Alldus International Consulting LtdSan Francisco, CA, United States
    serp_jobs.job_card.full_time
    Our client, an exciting HealthTech organization, is hiring an AI Engineer to join the team in New York.The successful candidate will lead the architecture, development and deployment of Agentic AI ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    AI / Generative AI Engineer

    AI / Generative AI Engineer

    AndiamoSan Francisco, CA, United States
    serp_jobs.job_card.permanent
    Get AI-powered advice on this job and more exclusive features.Generative AI Engineer - Pre-IPO Tech Company.AI-powered applications at a high-growth, pre-IPO technology company.You will work on app...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    AI Engineer

    AI Engineer

    Airwallex Pty Ltd.San Francisco, CA, United States
    serp_jobs.job_card.full_time
    Airwallex is the only unified payments and financial platform for global businesses.Powered by our unique combination of proprietary infrastructure and software, we empower over 150,000 businesses ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    AI Engineer

    AI Engineer

    Pantera CapitalSan Francisco, CA, United States
    serp_jobs.job_card.full_time
    We think it’s insane that so many people and businesses rely on notes to remember and share insights from their meetings. Notes are time-consuming and stressful to create while trying to hold a conv...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Principal AI Engineer, Intelligent Sensors

    Principal AI Engineer, Intelligent Sensors

    1010 Analog Devices Inc.Rio Robles, CA, United States
    serp_jobs.job_card.full_time +1
    NASDAQ : ADI ) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, and software technologie...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Applied & Computational Research Scientists

    Applied & Computational Research Scientists

    SRI InternationalMenlo Park, CA, United States
    serp_jobs.job_card.full_time
    Applied & Computational Research Scientists.The Applied Sciences Laboratory at SRI International is seeking multiple.Applied and Computational Scientists. AI models, reinforcement learning, and algo...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Senior UI / UX Engineer (Redwood City) (2025)

    Senior UI / UX Engineer (Redwood City) (2025)

    AnomaliRedwood City, CA, United States
    serp_jobs.job_card.full_time
    Anomali is headquartered in Silicon Valley and is the Leading AI-Powered Security Operations Platform that is modernizing security operations. At the center of it is an omnipresent, intelligent, and...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Principal UI / UX Engineer / Architect (Redwood City, CA) (2025)

    Principal UI / UX Engineer / Architect (Redwood City, CA) (2025)

    AnomaliRedwood City, CA, United States
    serp_jobs.job_card.full_time
    Anomali is headquartered in Silicon Valley and is the Leading AI-Powered Security Operations Platform that is modernizing security operations. At the center of it is an omnipresent, intelligent, and...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    AI Engineer

    AI Engineer

    JoinplankSan Francisco, CA, United States
    serp_jobs.job_card.full_time
    Plank is a group of people who are obsessed with Computer Science and passionate about life-long learning.We believe in collaboration and working together as a team to solve the most difficult prob...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Prompt Engineer / AI Engineer

    Prompt Engineer / AI Engineer

    HyperFiSan Francisco, CA, United States
    serp_jobs.job_card.full_time
    We're building the kind of platform we always wanted to use : fast, flexible, and built for making sense of real-world complexity. Behind the scenes is a robust, event-driven architecture that connec...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    AI Engineer

    AI Engineer

    NearaSan Francisco, CA, United States
    serp_jobs.job_card.full_time
    Full Time • Engineering • Hybrid • USD 150000 -250000 / year.DeepScribe is building AI agents to automate and transform clinical workflows. Our mission goes beyond note-taking - we’re building the op...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30