Client : State of TN / TN DGS
Job ID : 65031
Job Title : Administrative Services Assistant
Location : 312 Rosa L Parks Ave Nashville, 37243
Estimated Duration : 11 / 10 / 2025 - 01 / 31 / 2026
Onsite
Description
- We are seeking a dedicated and detail-oriented Badging Clerk to support our team on a part-time basis. This role is essential to the accurate and timely processing of government badging paperwork for employees, contractors, and visitors. The ideal candidate will be self-sufficient, highly organized, and capable of working independently while engaging professionally with high-level personnel and applicants.
Key Responsibilities
Accurately process and manage government badging paperwork in compliance with federal guidelines.Assist client management of badging by working with DNA Fusion application.Removal of access to system from returned badges and preparing lanyards.Utilizing photoshop to finalize badge headshots.Review applications for completeness and correctness, identifying and resolving discrepancies.Communicate effectively with senior management, applicants, and contractors to obtain necessary documentation.Maintain secure and confidential records of all badging activities.Monitor and follow up on pending applications to ensure timely completion.Provide courteous and efficient customer service to badge applicants.Stay informed of updates to badging policies and procedures and implement changes as needed.Requirements and Skills
High school diploma or equivalent required; associate or bachelor's degree preferred.Previous experience in government badging, security administration, or a related clerical role is a plus.Exceptional attention to detail and ability to identify inconsistencies in documentation.Strong interpersonal and communication skills, especially when interacting with senior-level personnel.Ability to work independently and manage multiple tasks with minimal supervision.Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.Must be able to pass a background check and meet eligibility requirements for government clearance.Reliable transportation requiredProlonged periods sitting at a desk and working on a computer.Prolonged use of hands / fingers / arms to handle, feel, type, and reach.Must be able to lift 25 pounds at a time.Climbing, ascending or descending ladders, stairs, ramps.Maintaining body equilibrium to prevent falling, walking, standing or crouching on narrow, slippery, or erratically moving surfaces.Must be able to occasionally stand, stoop, kneel, crouch, or crawl; and is frequently required to walk.Hearing sounds at normal speaking levels with or without correction.Specific vision abilities include close, distance, color, peripheral, depth perception and the ability to adjust focus.Location : in-person at downtown Nashville at the Tennessee Tower
Hours : 8 : 00 a.m.- 3 : 00 p.m. 4 days a week (every day but Wednesday)
Type
Category
Qualification
Description
Competency
Required
Software
Design
Adobe PhotoShop
No
Education
Others
High School Diploma
High school diploma or equivalent is required. Associate or bachelor's degree is preferred.
Yes
Skills
Others
Customer Service
Proficient (4-6 Years)
Yes
Skills
Others
Data Entry
Proficient (4-6 Years)
Yes
Software
Others
Microsoft Excel
Proficient (4-6 Years)
Yes
Software
Others
Microsoft Word
Proficient (4-6 Years)
Yes
