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HTC Administrative Assistant (San Francisco)

HTC Administrative Assistant (San Francisco)

University of CaliforniaSan Francisco, CA, United States
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HTC Administrative Assistant

F_TEP-Campus Employees

Temporary Employment

86348BR

Job Summary

Duration will be for approximately three months; possible extension . Career potential!

The Administrative Assistant provides essential clerical and operational support to ensure the smooth functioning of the Hemophilia Treatment Center (HTC). This position works closely with the clinical team, program manager, HTC medical director, and medical providers to facilitate patient care and center operations.

Key Responsibilities :

  • Serve as the primary point of contact for patient phone calls, emails, and front desk inquiries, ensuring timely and professional communication.
  • Schedule and confirm patient appointments, coordinate provider calendars, and assist with meeting logistics.
  • Prepare, organize, and maintain patient records and program documentation in compliance with confidentiality and regulatory standards.
  • Support the HTC team with grant reporting, data entry, and tracking program metrics.
  • Process correspondence, draft routine communications, and maintain filing systems.
  • Order and track office and clinic supplies, ensuring the HTC is adequately stocked.
  • Assist with event coordination, including patient education programs, community outreach activities, and staff trainings.
  • Provide general administrative support to the Program Manager, Medical Director, and nursing staff as needed.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit : https : / / ucnet.universityofcalifornia.edu / compensation-and-benefits / index.html

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

  • High school diploma / GED and 4 years of related administrative experience, or equivalent
  • Must be able to utilize Microsoft programs Word, EXCEL and Outlook for the fulfillment of job

    • responsibilities.

  • Must possess the ability to prioritize to meet deadlines
  • Well organized & detailed oriented, must be able to set priorities.
  • Must be flexible as to assignments, and able to change plans when requested.
  • Must be able to communicate verbally, in writing and over the telephone and be able to provide

    • professional and courteous administrative support.

  • Must be able to rapidly assimilate new information.
  • Must be able to manage and prioritize work assignments provided my multiple individuals.
  • Must be able to work effectively when working as a single individual on a task.
  • Must be able to work effectively when working on tasks as a member of a team.
  • Must demonstrates consistent professional behavior, including but not limited respect for colleagues and

    • coworkers as well as integrity.

    Preferred Qualifications

  • Prior experience in a healthcare, academic, or medical education setting.
  • Familiarity with UC systems (Bear Buy, MyExpense

    • About UCSF

    The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

    Pride Values

    UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

    In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

    Join us to find a rewarding career contributing to improving healthcare worldwide.

    Equal Employment Opportunity

    The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

    Organization

    TEP

    Job Code and Payroll Title

    004722 BLANK AST 3

    Job Category

    Administrative Support, Professional (Non-Clinical), Temporary Employment

    Bargaining Unit

    Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

    Employee Class

    Temporary Employment

    Percentage

    100%

    Location

    San Francisco, CA

    Campus

    Parnassus Heights (SF)

    Work Style

    Fully On-Site

    Shift

    Days

    Shift Length

    8 Hours

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    Administrative Assistant • San Francisco, CA, United States