Administrative Maintenance Clerk

Position : Trucking Administrative Maintenance Clerk.

Company Name : AiLO Logistics.

FLSA Status for Employee : Non-Exempt.

Position Type : Temporary.

Duration : 3 - 6 months.

Location : Compton, CA (On-Site).

AJR Trucking, a leader in the logistics industry, is excited to announce a comprehensive rebrand under the new name AiLO. This transformation is not merely a change of name but a strategic evolution to better reflect our innovative spirit and commitment to excellence in the rapidly changing logistics landscape.

The rebrand to AiLO Logistics is more than just a change of name; it represents a bold transformation in the company's image and operations. As the logistics industry evolves to meet new customer expectations and technological advancements, AiLO is poised to lead the charge with a fresh, vibrant identity, integrating technologies such as AI and automation into their supply chains. The new logo and company look symbolize our dedication to adapting and thriving in a rapidly changing environment.

Position Summary :

The Maintenance Clerk is responsible for keeping all equipment records up to date and filed accordingly and timely. This position will also work closely with the Accounting Department to ensure all vendors are paid according to our contractual agreed terms. There will be a lot of data entry and validation of data in this position as well as assist the department with other duties as needed.

Essential Duties & Responsibilities :

• Update data daily on TMT / TMW and Maintenance Google drive among other platforms (Orbcomm, Keep Trucking, Trucrs, etc.).
• Enter mileage every Monday for entire fleet, as necessary. (Very important for CA State reporting and PMs).
• Pulling reports from TMT and TMW will be a daily task.
• Reports needed but not limited to PM Reports, Equipment report by contract / shop, equipment down report.
• Weekly GPS reporting / validating (Orbcomm, Keep Trucking).
• Assign fuel cards (US Gain, EFS, SC Fuels, ANG, etc.).
• Update fuel vendor card list (Maintenance Drive).
• Unassign / deactivate fuel cards US Gain, EFS, SC Fuels, ANG, etc.).
• Fuel card validation monthly (US Gain, EFS, SC Fuels, ANG, etc.).
• Enroll trucks as requested to Oregon fuel tax website.
• Un-enroll trucks to Oregon fuel tax website as requested.
• Validate Oregon miles and file monthly Oregon tax.
• File inspections and repair orders will be a daily task.
• File all truck related documentation (Titles, Registration, Insurance, etc.) will be a daily task.
• Scan invoices to synergize.
• Create a unit profile for ALL units.
• Scan inspections to unit profiles (90 Day Inspections and Annual Inspections).
• Repair estimates.
• Recruiting new repair vendors.
• Processing invoices for payment (Orbcomm, Fast Track, PrePass, Registrations, etc.).
• Respond to maintenance Email daily.
• Special Project reports for (Stakeholders / VP of operations / CFO, etc.).
• Schedule mechanic repairs / inspections and other duties as assigned.

Required Skills / Abilities :

Education and Experience :

Pay :

About AiLO Logistics :

Our vision at AiLO is to be a leading logistics solutions provider, known for our commitment to sustainability, innovation, and customer service excellence. We aspire to revolutionize the logistics sector by setting new standards in environmental responsibility, operational efficiency, and customer satisfaction. Through continuous improvement and a forward-thinking approach, we strive to meet the evolving needs of global trade while preserving our planet for future generations.