Assistant Director, Workforce Integration Project

Assistant Director, Workforce Integration Project

Agency : 840 OKLAHOMA WORKFORCE COMMISSION

Supervisory Organization : Oklahoma Workforce Commission

Job Posting End Date : Applications will be accepted until 11 : 59 PM on the day prior to the posting end date above.

Full / Part-Time : Full time

Job Type : Regular

Compensation : $85,000

Job Description : Basic Purpose :

Positions in this job family are responsible for all aspects of an assigned project(s) for an agency. Incumbents will plan, coordinate, direct, manage, and implement a project to ensure the stated deliverables, project milestones, and objectives are met. This includes initiating and developing project plans, risk assessments, establishing schedules for resources and tasks, creating project budgets, reports, change and communication strategies.

Typical Functions :

Provides coordination, direction, management, or consultation in the planning, development and implementation of projects for the agency. This may include performing a specific function or task for several projects to ensure successful completion of the projects.

Collect and analyze project requirements, define scope, create work breakdown structures, and verify and control the scope of the project and budget.

Ensures key projects are properly planned to identify resources required, alternatives offered, build consensus, establish and monitor timeframes needed to complete projects according to state or agency deadlines. This includes identifying each stage of the project and assessing its business impact.

Serve as a liaison between stakeholders, and all identified partners, vendors, or users of the project.

Develops and implements communication and change management plans

Conducts risk assessments and identifies methods to mitigate the identified risks.

Creates quotes, amendments, and change orders via established procedures and protocols to include impact on budgets, schedules, and project completion.

Monitor and maintain project information such as project objectives, project specifications, schedules, funding, performance, and staffing throughout the life cycle of the project. This may include making changes in scope and re-baselining tracking and delivery, and other stages of the project.

Develop and implement strategies for the quality of the product and the project throughout the lifecycle of the project and post-project monitoring and assessments by developing and implementing quality control and quality assurance activities

Utilize project management tools for task tracking, reporting status, financial tracking, and resource utilization reporting

Level Descriptor :

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. At this level the incumbent is assigned responsibilities to plan, implement, and lead an agency's project that is complex, and large in size and scope; this includes projects that cross multiple platforms, divisional lines within an agency, or extend to other state agencies, vendors, or partners. Incumbents will communicate and coordinate with all levels of agency staff and management, vendors, project team, and others required to achieve project success.

Knowledge, Skills, Abilities and Competencies :

Knowledge, Skills, and Abilities required include knowledge of the team dynamics, all aspects of purchasing, staffing and other aspects of the projects, multiple types of project management methodologies; planning for impact to agency business throughout the project; and change management.

Skills required include skill in managing day-to-day activities of the team, determining if requested changes of the project require additional budget or resources and the effect the request has on the identified completion date of the project; and developing and implementing quality management strategies and standards throughout the project and project implementation.

Abilities required include ability to communicate project status in a clear and concise manner in written or oral form; to use team dynamic principles and practices to keep project team engaged; to plan and implement change management activities throughout the project; to establish and maintain effective business relationships with the team, agency staff and management, partners, stakeholders, and vendors.

Education and Experience :

Education and Experience requirements at this level consist of a bachelor's degree in business administration, computer science, information systems management, public health, or related scientific or technical discipline and five years of experience in project management, or a combination of education and experience.

Special Requirements :

Some agencies may require a Project Management Professional Certification (PMP), Scrum Certification, Agile Certification, Lean or Lean Six Sigma Green Belt or Blackbelt Certification or other recognized project management certification.

Some agencies may require experience with the software development lifecycle (SDLC).

Some agencies may require a candidate to a specific type of project management experience.

Some agencies may give preference to candidates with a Project Management Professional Certification (PMP), Scrum Certification, Lean or Lean Six Sigma Green Belt or Blackbelt Certification or other recognized project management certification.

Some agencies may give preference to candidates with experience in Azure DevOps, Service Now, Agile or Scrum certification.

Some agencies may give preference to candidates with a specific type of project management experience.

Equal Opportunity Employment :

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.