City Clerk

City Clerk

City of California City

$38.87 - $57.43 Hourly

California City, CA

Full-Time

City Manager

12 / 6 / 2025 at 11 : 59 PM Pacific Time (US & Canada); Tijuana

Employment Classification

Management

Department : City Manager

Reports To : City Manager

Purpose / Objective Of Job : Assumes responsibility for the overall planning, administration, and operation of the City Clerk's office prescribed by-law of the State of California; performs a variety of other administrative duties for the City Council; and to provide highly complex staff assistance to the City Manager and other department directors.

The City Clerk is an at-will position. The City Manager shall appoint the City Clerk with the advice and consent of the Council.

Level Of Supervision Required : Limited

Supervisory Responsibilities : None

Duties And Responsibilities :

Essential and other important responsibilities and duties as Clerk of the City Council, may include, but are not limited to, the following :

• Process Notices Of Public Hearings, schedule agenda items, coordinate final agenda packet preparation, and finalize minutes of previous meetings; respond to citizen and press inquiries; processes and oversees all Public Records Requests.
• Attest publish and post ordinances and resolutions; prepare and send out minutes; execute / acknowledge contracts, certify legal documents, coordinate recording of documents, and witness maps.
• Serve as custodian of the official City records, and the City's Official seal; plan and direct the maintenance, filing and safekeeping of all municipal documents.
• Plan and direct City's Record Management and Electronic Records Management programs in compliance with legal requirements and City policy.
• Provide contract administration; supervise purchase and contract bid openings and performance bonds.
• Serves as Election Filing Officer; handle all necessary paperwork for candidates, running for office and Measures going on the ballot; following the California Election Code; work closely with Kern County Elections office, as we consolidate with them; Special Elections, Filing Officer is responsible for all aspects of the election.
• Prepare and monitor the department budget; develop recommendations for proposed budget; prepare mid-year adjustments of current budget.
• Develop, implement, and manage policies and procedures within the City Clerk's Office.
• Recommend Citywide records management, public records, the Brown Act, and Elections Code policies, and changes to policies.
• Support risk management program : accept, log and process claims and service of legal process; coordinate work with claims administrator, answer interrogatories, certify City documents, provide research, and appear in court on behalf of the City.
• May act as clerk or secretary for other public agencies.
• Act as Notary Public for the City.
• Perform related duties as assigned.

Qualifications

Possession of :

Valid California Driver's license and good driving record.

Minimum Qualifications :

Establish and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Experience & Training / License And / Or Certificate :

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be :

Experience : Five years of increasingly responsible professional experience in a City Clerk's office, including at least two years at a management or supervisor level.

Possession of an International Institute of Municipal Clerks designation as Certified Municipal Clerk (CMC) or Master Municipal Clerk (MMC) is highly desirable.

Essential Physical Requirements :

Strength : See Attached CA RU-91

Exert force to 10 lbs. occasionally, or a negligible amount of force frequently to lift, carry, push, pull, or move objects.

Ability to :

Reach, turn, move from one location to another.

Speak clearly and correctly, sit, hear, handle.

Stand, walk, kneel, crouch, stoop.

Demonstrate visual acuity (near-under 20 inches, far-over 20 feet), and to focus.

Perform one or more of the following functions simultaneously : reach, turn, move from one location to another, handle, read, write, speak, sit, hear.

Environmental Conditions To Which Exposed :

Low to moderate noise intensity level.