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AR / AP Specialist

AR / AP Specialist

United Flow TechnologiesIrving, TX, US
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AR / AP Specialist

United Flow Technologies is hiring an AR / AP Specialist to work on-site in our Irving, TX office.

AR Responsibilities

  • Process and post incoming customer payments accurately and promptly.
  • Review and reconcile customer accounts to resolve discrepancies or billing issues.
  • Monitor and follow up on outstanding invoices, ensuring timely collections.
  • Prepare and send regular statements to customers to facilitate collections.
  • Communicate with customers regarding payment status, payment terms, and outstanding balances.
  • Collaborate with sales and sales support teams to address customer inquiries or disputes.
  • Maintain accurate and up-to-date records of customer transactions and interactions.
  • Assist in the analysis of accounts receivable data and aging reports.

AP Responsibilities

  • Verify and process incoming vendor invoices, matching them with purchase orders and any relevant receiving documents.
  • Ensure proper coding and approval of invoices in accordance with company policy.
  • Prepare and execute payments to vendors through checks, ACH / Wire, or other approved methods.
  • Reconcile vendor statements and resolve discrepancies in a timely manner.
  • Assist with the preparation of 1099 forms and other relevant tax-related documents.
  • Maintain organized and accessible records of vendor transactions and interactions.
  • Assist in the analysis of accounts payable data and aging reports.

    • General Financial Responsibilities

  • Assist in month-end and year-end closing processes related to AR and AP.
  • Support the preparation of financial reports and contribute to financial analysis as needed.
  • Ensure compliance with company policies, procedures, and accounting standards.
  • Participate in external audits, providing necessary documentation and explanations.
  • Continuously identify opportunities for process improvement and efficiency in AR and AP functions.

    • Background / Experience

  • Bachelor's degree in Accounting, Finance, or related field a plus.
  • 2+ years of experience in accounts receivable and accounts payable functions.
  • Strong understanding of accounting principles and financial processes.
  • Proficiency in using accounting software and ERP systems (e.g., QuickBooks, Netsuite, Quickbase) is preferred.
  • Excellent analytical and problem-solving skills with attention to detail.
  • Effective communication and interpersonal abilities to interact with customers and vendors.
  • Strong organizational skills and ability to meet deadlines in a fast-paced environment.
  • Comfortable working on-site in our Irving, TX location.
  • This role may require up to 10% travel within the US.
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    Specialist • Irving, TX, US