Accounting Specialist I

Accounting Specialist I

The Accounting Specialist I performs mid-level work that is moderately complex and includes, but is not limited to, accounts payable, banking deposits, and Merchant Card Services relationship. The position involves significant coordination and cooperation with Purchasing, Payroll, Utility Billing, and other Departments. The Accounting Specialist I works under close supervision, with limited latitude for the use of independent judgement.

Essential Duties & Required Qualifications

Prepare, verify, and process payments of vendor invoices, contractual obligations and employee expenses on weekly Accounts Payable process. Accounts Payable responsibilities include but are not limited to, vendor invoices, debt service payments, insurance and benefits payments, utilities, and lease payments.

Process payroll-related invoices, including insurance and benefits, other withholding such as child support, wage garnishment, 457, etc.

Verify accurate new vendor information entry, including but not limited to IRS W9.

Assists General Services with ongoing review and updating of current vendor information.

Prepare and distribute annual IRS 1099 forms to vendors and file IRS report.

Maintain a complete and accurate accounts payable filing system.

Respond quickly and accurately to requests for information / documentation to City auditors, or Open Records requests through appropriate channels.

Receive banking deposits from all departments and prepare the City Host Bag for daily Armored Services pick-up and related logs.

Review all purchasing card expense reports on monthly statement for completeness and appropriateness, documenting discrepancies and missing items on appropriate logs.

Review fuel card receipts, documents missing items, and records expense distribution.

Responsible for the Merchant Card Services relationship (credit card payments received by the City). Merchant Card Services includes monthly merchant card statements and recording appropriate fees.

Develop and maintain a Vendor Point of Contact Log for all services coordinated by the Finance Department.

Conduct quarterly cash drawer audits and maintain the audit log and documentation.

Prepare miscellaneous journal entries for review and approval by Accounting Manager.

Serve as back up to Finance Cash Collection functions.

Document and maintain internal policies and procedures.

Distribute mail daily.

Assist General Service's staff with inquiries related to requisitions and purchase orders.

Perform additional related duties, as assigned.

Required Education and Experience

High school graduate or its equivalent.

Minimum of one year of related experience.

Required Certificates and Licenses

None

Preferred Education and Experience

Associate degree (A.A.) or equivalent from an accredited two-year college or technical school.

Minimum of two years of related experience.

Knowledge, Skills & Abilities

Ability to write routine reports and correspondence.

Ability to speak effectively with customers and staff members.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Strong knowledge of accounting and principles of office management.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to establish and maintain effective relationships with public officials, superiors, subordinates and the general public.

Proficient in using MS Word and Excel.

Physical Demands & Additional Information

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to handle items; reach with hands and arms; talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus.

Job offer and continuation of employment with the City of Leander is contingent upon :

Proof of education, certification(s) and experience as listed on the employment application based on the job posting requirements.

Satisfactory results from a pre-employment criminal history background and driving record check.

Legal authorization to work in the United States without sponsorship.

Compliance with the Selective Service Registration for male US citizens and immigrants, who are ages 18-25.

• The City of Leander participates in E-Verify! Information from each new employee's Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

The City of Leander is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information in employment. The City is also a Drug Free and Smoke Free Employer.

Applicants should communicate requests for disability-related accommodations during the application process to our Human Resources Department at recruiting@leandertx.gov.

Deaf and hard of hearing applicants may contact our office via Relay Texas at 7-1-1 or 1-800-735-2989 (TTY / TDD).

Benefits

Your well-being and that of your family matters to you, and so it's important to us too. To support you and your loved ones through life's many challenges, we offer our full time employees access to a wide array of benefits including health, dental, vision, life, disability, accident, cancer, flexible spending accounts, health savings accounts, employee assistance, paid holidays, paid sick leave, paid emergency leave, longevity pay, golf course discounts as well as generous retirement and deferred compensation programs and social security participation.

Medical We offer two types of medical plans (a traditional PPO plan and a high deductible health plan) so that you can choose the one that best fits your needs. The premium you pay is based on which plan you select and who you cover. Covering just yourself? The City currently pays the entire employee-only premium for either plan. Covering qualified dependents in your family? Currently, we'll pay your employee premium and split the remainder of the spouse / child / family premium with you - we pay 60%; you pay 40%. That generous cost share reflects our philosophy that our employees and their families should have the best health care we can afford to provide.

Dental plans include a DMO option (no cost for employee-only coverage) and two more traditional plans whose premiums are also affordable. You can choose to cover yourself or any qualified dependents and choose which plan best suits your dental needs. Currently, for the DHMO option, we pay the employee premium and split the remainder of the spouse / child / family premiums with you we pay 50%; you pay 50%. Under the more traditional plans, although we don't pay the entire employee-only premium, we still split the incremental dependent premiums with you 50 / 50.

Access to $10 eye exam co-pays and up to $150 frame and contact lens allowances make vision insurance a popular benefit among employees. Cover yourself for just a few bucks a pay period or all of your qualified dependents for not much more.

Your basic employee $15,000 term life insurance policy is paid for by the city. Accidental Death & Dismemberment under the plan would pay an additional $15,000 to your beneficiary if you die in an accident. More life insurance coverage is paid for by the City and provided through our Texas Municipal Retirement System (TMRS) program. If that's still not enough coverage, you can purchase more life / AD&D coverage for yourself and your qualified dependents. Over the age of 65? These coverages are subject to an age reduction schedule.

Both short and long term disability plans which provide up to 60% income replacement are available to purchase at competitive rates.

Need extra coverage for off-the-job medical injuries or a cancer diagnosis? Supplemental plans that pay cash for some of life's most unexpected events are available for purchase.

Want to set aside some pre-tax dollars for health care expenses or dependent care expenses? If you select the traditional EPO medical coverage, you can set aside pre-tax money for medical expenses through the City's Section 125 medical FSA plan, which is managed by an outside carrier. You can do the same for dependent day care expenses, regardless of which medical plan you select.

The high deductible health care plan has its own provisions for pre-tax health savings (HSA) so you can set aside money for your qualified health care expenses. The City will add $1000 to your health savings account to get you started each plan year.

The City pays for a generous employee assistance program through Alliance