Administrative Specialist

Job Description

Job Description

This position is NOT remote

New Orleans, LA : Flexicrew Technical Services (FTS) is seeking an experienced Administrative Assistant who will provide administrative support to ensure efficient operation of an investment firm’s office located in downtown New Orleans.

Qualified candidates will work in the office M-F, 8 : 30 AM 5 : 30 PM and have a high degree of professionalism in verbal and written communication as well as appearance as the role will serve as first point of contact for visitors and callers alike.

Essential Duties :

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists in Outlook and office filing system
• Produce and distribute correspondence memos, letters, invoices, and forms
• Assist in the preparation and generation of reports for client and board meetings
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories;

evaluating new equipment and techniques

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;

verifying receipt of supplies

• Organize and make sure common areas are well stocked with supplies and clean
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Greet and assist visitors to the office and provide general support to visitors
• Receive, sort and distribute the mail
• Maintain firm client database

Requirements / Skills :

• Minimum of 5 years of experience in an administrative support role from a professional work environment.
• Must have excellent computer skills in MS Office suite, particularly PowerPoint, Word, and Excel.
• Prior experience managing calendars, event planning, and making travel arrangements for key stakeholders.
• Handle sensitive information in a confidential manner
• Must have superior written and verbal communication skills.
• Must be an active listener.
• Excellent time management skills and ability to multi-task and prioritize work
• Must have attention to detail and problem-solving skills
• Strong organizational and planning skills

Physical Requirements :

• Standing, walking, and sitting
• Prolonged periods of looking at a computer screen

Equal Opportunity Statement :

Flexicrew Technical Services is an Equal Opportunity Employer; employment with FTS is governed on the basis of merit, competence, and qualifications.

Employment or consideration will not be influenced in any manner by race, color, religion, gender, national origin / ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Company Description

Flexicrew Technical Services (FTS) was founded in 2015 to meet the growing demand for technical and professional talent. We are a WBENC Certified executive and technical search firm providing custom-tailored staffing solutions and talent acquisition to the Gulf South Region and nationwide.

Company Description

Flexicrew Technical Services (FTS) was founded in 2015 to meet the growing demand for technical and professional talent. We are a WBENC Certified executive and technical search firm providing custom-tailored staffing solutions and talent acquisition to the Gulf South Region and nationwide.