Job Description
Job Description
About the Opportunity
This is an opportunity for a Marketing and Transaction Coordinator to join a top performing real estate sales team at Compass.
Join a team of 12 awesome agents and a powerhouse back of house team of 7 support staff (you will be one of them) to support the 3-5 sales agents in their day to day business.
This is a hybrid role with the opportunity to WFH 4 days a week, until further notice. This role is a great opportunity to understand the workings of a highly successful real estate agent / team in NYC.
About the Company
Our client is a full service real estate company within Compass, specializing in all aspects of residential real estate including rentals, sales, new development and investments.
Their slogan is we have all of your needs under one roof and their mission is ultimately to remove uncertainty / stress from what is usually an incredibly frustrating / challenging process.
They have exclusive relationships with some of NYC’s top developers & help all of their clients build wealth through the vehicle of real estate.
Role & Responsibilities
Support agents in their day to day role / s with tasks related to the sales listing / buyer process including but not limited to :
Point person on submitting & following up on coop / condo Board Packages (overseeing the process, done by a third party)
Creating listing agreements and coordinating signatures and sending to the listings department
Coordinating with management companies for building due diligence documents
Entering new listings into listing distribution systems, StreetEasy, and uploading all media
Contacting management for any building / unit questions from customers
Updating listings online for price drops, status changes, etc.
Facilitating deal sheets and necessary info for accepted offers
Tracking contracts and following up with attorneys
Coordinating interviews and closings when buyer applications are approved
Sending out commission bills and payment instructions to attorneys
Submitting expenses for marketing reimbursements
Lead and execute upon the marketing efforts (Social Media, Email newsletters, mailers, show sheets) required for sales listing / buyer pipeline - you will also be managing / working with a marketing specialist
Run point on execution of sales listing activities (photography scheduling, staging, advertising)
Own the data accuracy of our industry leading CRM (via Hubspot) relating to the sales pipelines (we have plenty of automation that will automatically inform you of tasks)
Vet new referral opportunities for the sales agents
Analyzing and presenting comps (mostly for appraisals)
Managing our project management systems (Asana & Hubspot) effectively to ensure all tasks are completed
Introduce potential new agents to team leader (recruiting bonus opportunity)
Work with back of house team and outside vendors and stakeholders
Core Competencies
Efficient Response Times (
Ability to multitask & prioritize
Ability to thrive in a high paced environment
Excellent time mgmt skills
Experience with CRMs & project management software
High level of attention to detail
Excellent communication skills
Experience working with multiple agents / transactions simultaneously
Qualifications & Requirements
NY Real Estate license is a plus but not essential. If you meet the other requirements of the role - we want to hear from you!
2 years of sales support experience
Knowledge of Google Suite
Knowledge of Sales Process (buyer & listing)
Knowledge of Mortgage Process
Knowledge of Board Packager
Team player attitude
Always act in a professional manner
o leadership, behavior, attitude and dress
Acts in the best interest of the company
Adhere to Company values
Leadership style driven by empathy & understanding
High Energy, Solutions Driven, Personable
Knowledge of Hubspot
Knowledge of Asana
Knowledge of Slack
Knowledge of Keynote / Powerpoint
Experience in personal development and / or business coaching (Tony Robbins, Tom Ferry, Brian Buffini, Ninja Selling, etc.)
The Compelling Future :
Work with the #1 team in Brooklyn of the #1 Company in the country!
Work for the fastest growing and most innovative real estate company in the US (and soon to be the world) - Compass
Salary base 60 - 70K PLUS Performance Based Additional Bonus Structure
Growth Opportunities
Paid vacation, company outings and other perks
Consistent and Innovative Professional & Personal Business Development
Professional & personal 1 on 1 coaching / mentorship with the Founder the Team
A culture of performance and people - a team completely dedicated to supporting each other both at work and out of the office
Be a part of cutting edge technology, strategies, innovation and the re-invention of how modern day real estate is practiced
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