Executive Staff Assistant, School of Education, CECH-IT

Current UC employees must apply internally via SuccessFactors

Next Lives at the University of Cincinnati

Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 53,000 students, 12,000 faculty and staff, and over 350,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $88.8 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at uc.edu.

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.

About CECH-IT

The College of Education, Criminal Justice, Human Services and Information Technology (CECH-IT) is dedicated to making a difference in our communities through outreach, academic programs, and community partnerships. Our students and faculty work side-by-side with educators, athletic directors, community wellness experts, cybersecurity analysts, and local, state and federal law enforcement officials. We value experiential learning as an important element of our degree programs. Current research is incorporated into every course to ensure our graduates are prepared to address the most urgent challenges of our society.

About The School of Education

The School of Education at the University of Cincinnati prepares caring, competent and committed educational scholars and practitioners, conducts transformative research, and collaborates with community and professional partners to enrich educational practice and create positive social change.

Job Overview

Under general supervision from the Business Administrator, assist in the planning and coordination of administration and / or operational activities of substantial variety and complexity in a unit or department of considerable size and / or diversification.

Essential Functions Scheduling for the School Director.

Front Desk Support (phones, first point of contact, opening classrooms, mail / package distribution, etc.).

Responsible for School of Education course orders, changes, cancellations, and course evaluations.

Monitoring and distributing course enrollments each semester.

Coordinate the use of facilities and equipment, maintenance requests, IT tickets, etc.

Facilitating purchases for the School (purchasing card, PACE purchase orders, etc.).

Review and approve Concur expense reports and travel requests, as well as provide support for faculty and staff.

Maintaining School of Education website and listservs and distributing emails via listservs.

Serve as liaison for administrator in the interpretation of policies and procedures.

Represent administrator on committees and attend meetings on behalf of administrator.

Interact with staff faculty, external agencies and other university departments.

Provide financial administrative support for program initiatives.

Reviewing, monitoring, and reconciling expenditures on supplies, equipment, etc.

Event / Meeting organization, including catering orders, room scheduling, etc.

Plan, schedule, and coordinate travel for guests, and faculty and staff searches.

New Faculty / Staff workspace coordination, including key orders and technology / phone ordering.

Perform other related duties based on departmental need.

Required Education

Bachelor's Degree

Five (5) years of relevant work experience and / or other specialized training can be used in lieu of education requirement

Required Experience

One (1) year of relevant work experience

Preferred Requirements High competence in Office products, specifically Excel and Word

Experience with querying and analyzing data, using data systems (e.g., Catalyst and CART)

Strong technology skills and ability to learn new technologies quickly

Ability to multi-task

Strong organizational skills

Creative problem-solving skills

Strong interpersonal communication skills

Physical Requirements / Work Environment

• Office environment / no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Eligibility varies by position and FTE. Highlights include :

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including :

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

Additional Benefits Include :

Competitive salary range of $46,000 - $48,000 based on experience

Comprehensive health coverage (medical, dental, vision, prescription)

Flexible spending accounts & wellness programs

Professional development & mentorship opportunities

For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu .

Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.

REQ : 100233