Part-Time Firm Support Specialist I

Requisition Number2232512 Description & Requirements

The Firm Support Specialist I role is responsible for providing assistance to all employees and partners of Forvis Mazars by assisting in various administrative and operational tasks.

This is a highly detailed position that requires strong adherence to quality control standards. A positive attitude and the ability to work in a team environment as well as independently is a must.

How you will contribute :

• Provide support for Forvis Mazars Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations, and transportation) and handle correspondence
• Oversee day-to-day office operations such as maintaining office supplies, equipment, and facilities
• Handle all aspects of incoming and outgoing mail and packages
• Help keep break rooms presentable by making coffee, restocking coffee supplies, and loading / unloading dishwashers, as well as other tasks, as needed
• Handle incoming phone calls for multiple offices and related switchboard tasks with a lasting, positive impression of the Firm
• Greet guests with lasting, positive impressions of the Firm
• Perform all aspects of facility support
• Ensure a clean, organized, and efficient office environment
• Assist with planning and execution of local events, meetings, and / or conferences. These local events will be those onsite and offsite.
• Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
• Finalize documents in an electronic format such as pdf document or Word document and proper filing / organization of those documents
• When needed, Print documentation and bind for client delivery
• Preparing and sending invoices
• Complete special projects as assigned

We are looking for people with Forward Vision and :

• Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism
• Must be able to maintain and protect confidential matters.
• Strong proofreading and editing skills
• Attention to detail and strong organizational skills while working under deadlines
• Prompt, reliable, and dependable
• Pleasant and approachable demeanor with an ability to handle interruptions
• Willingness to cross-train and work as part of a team

Minimum Qualifications :

• High school diploma or equivalent
• Fluency with Microsoft Office Suite

Preferred Qualifications :

• Associate degree
• 1-3 years of experience in a similar role

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At Forvis Mazars, LLP our career is designed with a purpose. We want our team members to thrive professionally and feel the impact their work yields when serving clients, industries, and local communities.

This starts by empowering team members to design a career journey that leverages their skills and fuels their passions.

Creating a best-in-class employee experience is at the heart of our vision for the future. With a global presence and diversified service offerings, we provide our Forvis Mazars, LLP team members with an abundance of career paths to choose from.

We pride ourselves on building an inclusive culture where the backgrounds and talents of all our people are valued. We view our people as our most important asset and invest in them by providing competitive total rewards, professional development, and rewarding career opportunities.

About Forvis Mazars, LLP

Forvis Mazars, LLP is a professional services firm providing assurance, tax, and advisory services. Created by the merger of equals of BKD, LLP and Dixon Hughes Goodman, LLP (DHG), Forvis Mazars, LLP is driven by the commitment to use our forward vision to deliver Unmatched Client Experiences.

Ranked among the top 10 public accounting firms in the country, Forvis Mazars, LLP has 5,500 dedicated professionals who serve clients in all 50 states as well as across the globe.

Forvis Mazars, LLP is built upon the strong legacies of BKD and DHG, which are reflected in a name that comprises partner initials and represents our unique focus on preparing our clients for what is next.

Visit forvismazars.us for additional information.

Forvis Mazars, LLP is an equal opportunity / affirmative action employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications.

It is Forvis Mazars, LLP standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates.

Forvis Mazars, LLP expressly reserves the right not to consider unsolicited referrals and / or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies.

Forvis Mazars, LLP further reserves the right not to pay a fee to a recruiter or agency unless such recruiter or agency has a signed vendor agreement with Forvis Mazars, LLP.

Any resume or CV submitted to any employee of Forvis Mazars, LLP without having a Forvis Mazars, LLP vendor agreement in place will be considered the property of Forvis Mazars, LLP.