Hybrid Paralegal / Legal Assistant - Great Neck Real Estate Firm - $70k-$80k

Hybrid Paralegal / Legal Assistant - Great Neck Real Estate Firm - $70k-$80k

We are seeking a highly organized and proactive Paralegal / Legal Administrative Assistant to provide direct support to the General Counsel and Associate General Counsel at our client’s real estate firm in Great Neck, NY.

This role will support high-level legal functions, manage administrative tasks, and assist with real estate transaction processes.

The ideal candidate will have a bachelor’s degree or paralegal certificate, experience in real estate, and a demonstrated ability to provide executive support.

This firm offers a hybrid office schedule allowing one day of remote work per week.

Primary Job Functions :

Executive Support

Provide direct administrative support to the General Counsel and Associate General Counsel, including calendar management, scheduling, and prioritizing tasks.

Coordinate travel arrangements, manage expense reporting, and handle confidential correspondence.

Document Preparation and Management

Draft, review, and edit legal documents such as contracts, leases, closing statements, and compliance forms. Ensure accurate and organized filing and storage of legal documents, both digital and physical.

Legal Research and Analysis

Conduct research on relevant real estate laws, zoning ordinances, property ownership, and compliance matters. Summarize and present findings to assist legal counsel in decision-making.

Transaction Coordination

Assist with all stages of real estate transactions, including gathering necessary documentation, managing timelines, and communicating with clients, brokers, and third parties.

Prepare and monitor checklists for transaction milestones to ensure seamless closings.

Administrative Assistance

Schedule and coordinate meetings, manage reminders for deadlines, and prepare legal files for meetings. Serve as the primary point of contact for internal and external communications to support the General Counsel and Associate General Counsel’s work.

Client and Vendor Communication

Act as a liaison between the legal team, clients, vendors, and government agencies. Respond promptly and professionally to inquiries and assist in coordinating follow-ups as needed.

File and Database Management

Organize and maintain physical and electronic legal files. Regularly update case management and document-tracking systems to ensure data accuracy and accessibility.

Required Skills :

• Bachelor’s degree or Paralegal Certificate required.
• Minimum of 2 years of experience as a paralegal or legal assistant, with direct experience supporting senior legal executives preferred.
• Knowledge of real estate law, contracts, and document management practices, a plus.
• Strong organizational and multitasking abilities, with a keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with legal research databases.
• Excellent verbal and written communication skills, with a professional demeanor suitable for high-level executive interaction.

Compensation

$70,000 - $80,000

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

Please send your resume for immediate consideration to : [email protected]

If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities.

Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

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