General Description : The Administrative Assistant performs administrative and office support activities to a department or managers below the executive level.
Duties include fielding telephone calls, receiving and directing visitors, word processing, coordinating site visits, ordering office supplies, and record keeping.
Responsibilities :
- Provides secretarial / administrative support to incumbents at the Executive level.
- Prepares correspondence, reports, presentations, agendas, minutes, etc.
- Receives screens and directs incoming calls, visitors, mail and email while exercising discretion in managing the confidential and sensitive nature of communications associated the senior executive's activities.
- Maintains files, records and calendars, typically arranges business travel, coordinates meeting arrangements and tracks expenses.
- As requested, coordinates communication from executive to staff, customers, vendors, carriers and the general public.
- Coordinate company functions, plans and prepare for company meetings, conference calls including offsite meetings or events.
- Handle special projects as they arise and provide support in preparation of documents, meeting materials and conduct basic analysis as appropriate.
- Other duties as assigned.
Knowledge, Skills and Abilities :
- Must have experience with administrative and office management. Insurance industry experience is preferred.
- College degree preferred.
- Proficient in Microsoft Word, Excel, and PowerPoint.
- Knowledge of clerical and administrative procedures, as well as consumer service practices and principles.
- Good communication skills and professional personal presentation.
- Organizing, planning, and customer service orientation
- Detail oriented with the ability to organize effectively.
- Should be honest, respectful, and trustworthy.
- Ability to work under pressure and meet deadlines.
USI is committed to providing a full-suite of competitive benefits for our growing population and its diverse needs. We offer a wide range of health, welfare and financial benefits including medical, wellness, dental and vision, 401(k), flexible spending and health savings accounts, short and long-term disability, life insurance and other unique employer-sponsored and voluntary programs.
USI also offers a generous paid time off policy, paid family leave benefit as well as paid holiday time .
Hybrid - 3 days in office minimum.
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