Fiscal Grant Manager - Housing & Community Development

SUMMARY

This individual is responsible for the completion and maintenance of general ledgers and financial reporting for the Office of Housing and Community Development.

Individual will work under general supervision of the OHCD Fiscal / Budget Director and Fiscal Administrator; however will need to initiate a certain degree of creativity and latitude to meet all deliverables required under Federal and State grants.

Individual is responsible for established monitoring protocols to assure the quality and accuracy of reports required under all grant requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serves as the grant manager for the Office of Housing and Community Development;
• Develops and maintain spreadsheets for fiscal data, including expenditures, budgetary controls and prepares reports related to the status of the grants;
• Maintains and updates department financial reports developed in conjunction with the Fiscal / Budget Director for budget monitoring, fiscal cost control and administrative expenses;
• Maintains the integrity and accuracy of the grant expenditures and receipts;
• Monitors and maintains the completeness and accuracy of processing all invoices and semi-monthly payroll. Ensures costs are accurately reported on the County's general ledger;
• Assists with close-out and year-end reports;
• Assists Program Staff with sub-recipient contracting and on-site monitoring;
• Cost and fund accounting practices are used to monitor the grant funding received by the Office in compliance with applicable County, State and Federal guidelines;
• Ability to effectively access and use the County financial software package;
• Promotes positive relations between the County Offices and sub-recipients through effective communication and prompt resolution of problems.
• Active communication between immediate supervisor, HHS fiscal staff and program administrators is maintained;
• Completes special assignments and promotes teamwork.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree;
• 3-5 years' experience in grant management / accounting;
• Strong computer skills;
• Excellent organizational and analytical skills;
• Ability to work with minimal supervision while meeting all deadlines;
• Ability to attend trainings and meetings in and out of State.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear.? The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls;

reach with hands or arms; and stoop, kneel, crouch or crawl.? The employee must occasionally lift and / or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision and depth perceptions.

Equipment Needed

Must have automobile in good working condition with Pennsylvania driver's license and adequate insurance coverage.

The work environment characteristics described here are representative of those an employee counters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The noise level in the work environment is usually moderate.