Business Manager

St Lawrence Parish in Milbank, SD is seeking an experienced professional to serve in the role of Business Manager for Pastorate # 7.

The Business Manager, as a lifelong Catholic missionary disciple, will oversee all office and fiscal related matters to ensure the Pastorate is compliant with all Church, state and federal regulations by managing and maintaining accurate books, accounts payable and receivable, grant funding allocations, reconciliations and other various accounting tasks.

Responsibilities will include incorporating your personal expression of the Bishop’s vision of being a lifelong Catholic missionary disciple through God’s love while advising the Pastor on investments and budgeting, working to be the best steward of the funds entrusted to the Pastorate.

The Business Manager will be responsible for supervising staff and ensuring Diocesan policies are met for the whole Pastorate.

The full job description covers all associated skills, previous experience, and any qualifications that applicants are expected to have.

Essential Duties and Responsibilities :

Accounts Receivable and Accounts Payable :

• Enter and reconcile cash, check, and credit card deposits, along with managing all aspects of deposits, including recording donations.
• Manage restricted donations and pass-through contributions.
• Process, print and mail checks to recipients.
• Ensure all payables have sufficient documentation and are properly taxed prior to payment.
• Ensure all payables follow Diocesan guidelines and policies for financial accountability in parishes.
• Record general ledger entries as necessary and close account periods within a reasonable amount of time (1-2 months).
• Create and process Shared Expense Reports where applicable.
• Maintain an accounting file according to the Diocesan Record Retention Policy.

Financial Reporting :

• Reconcile bank accounts monthly, reconcile investment and other cash accounts as frequently as possible.
• Maintain appropriate internal controls and financial records of the Pastorate assets.
• Prepare monthly financial reports for the Pastor, attend Finance Council meetings as requested by the Pastor to answer any questions and maintain minutes of same meetings.
• Create an annual budget for the Pastor and finance council to approve prior to the fiscal year end. Update and manage documentation to explain budget variations and activities throughout the year.
• Prepare and submit Diocesan annual report information on a timely basis.
• Prepare and file quarterly 941’s, Year-end W2’s and W3 in a timely fashion.
• Issue 1099’s and 1096’s at year end according to tax requirements.

Personnel :

• Assist the Pastor in hiring processes and decisions, using personal experience of the Bishop’s vision, through God’s love, to discern the needs of the Pastorate and the candidate’s gifts.
• Assist in the onboarding process of all new employees.
• Review and maintain the Employee Handbook and other HR policies as approved by the Pastor
• Responsible for payroll functions, ensuring accurate data entry, processing and compliance with the employee handbook policies.
• Support the Pastor to schedule timely employee evaluations.
• Train new employees on operational details, while articulating the Vision of the Diocese and Pastorate.
• Maintains personnel files according to the Diocesan Record Retention Policy

Administration :

• Maintain an inventory of keys, emails, domain logins, and other items that have controlled access.
• Provide occasional program support for events as assigned.
• Able to articulate the Vision of the Diocese and the Pastorate and describe education and evangelization programs to the public.
• Attend Board and Committee meetings as assigned.
• Check the mail daily and distribute as needed. (less frequently if appropriate)
• Prioritize and commit to ongoing participation in Diocesan and external training and continuing education opportunities.

Essential Qualifications :

Primary :

• Willingness and ability to effectively make known the Catholic Church’s teachings and the Bishop’s Diocesan Vision through the varied ministry activities expected of this position.
• Willingness and ability to act as a personal witness to the Catholic faith and religion by living both one’s professional and personal life in accordance with the doctrines and moral teachings of the Roman Catholic Church, as embodied in the various documents of the Roman Catholic Church, including, without limitation, the Catechism of the Roman Catholic Church.
• Strong leadership skills.
• Good interpersonal and problem-solving skills.
• Strong computer skills.
• Ability to analyze current procedures to identify strengths and weaknesses and make improvements as necessary.
• Ability to create work schedules.
• Ability to create budgets and project budget needs for 5 and 10 year plans.

Education :

Bachelor’s Degree in Accounting, Finance or Business Administration or equivalent experience is required.

Experience :

• At least 3 to 5 years of experience in business administration that includes accounting and financial aspects.
• Work experience that demonstrates leadership and managerial skills.
• Prior experience in staff management, goal setting and budget optimization.

Other Elements :

Personable nature that is approachable and encourages staff to ask questions and give suggestions on improving job duties.

Required Knowledge, Skills and Abilities :

• Must be a Catholic leader who believes, practices, supports all teachings of the Catholic Church, and committed to individual growth in their own discipleship journey.
• Must have advanced knowledge of budgeting principles and practices, accounting principles, investment and financial reporting methodologies.
• High level of ability to work independently and in a team-oriented, collaborative environment to think strategically, multitask, and conform to shifting priorities, demands and timelines.
• Excellent communication skills, and the ability to work effectively with a wide range of individuals while maintaining strict confidentiality.
• Demonstrated leadership ability, team management and interpersonal skills.
• Demonstrated ability to speak publicly in order to facilitate and participate in meetings representing the Pastorate on various committees.

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