Accounts Payable Supervisor

We are seeking an experienced and detail-oriented Accounts Payable Manager to oversee our Accounts Payable department. The ideal candidate will bring at least 5 years of Accounts Payable management experience, with a strong background in managing high invoice volumes and utilizing large ERP systems.

This role requires a proactive leader who can ensure accuracy, efficiency, and compliance in all aspects of accounts payable operations.

Responsibilities :

Leadership and Supervision :

• Lead and supervise the Accounts Payable team, providing guidance, coaching, and performance management.
• Foster a positive and collaborative work environment, promoting teamwork and professional development within the team.

Process Management :

• Oversee the full cycle of accounts payable processes, including invoice processing, vendor payments, and expense reimbursements.
• Ensure timely and accurate processing of invoices and payments, adhering to company policies and regulatory requirements.

Vendor Relations :

• Manage vendor relationships and resolve any issues related to invoicing and payments promptly and effectively.
• Negotiate favorable payment terms and discounts with vendors to optimize cash flow management.

Financial Controls :

• Implement and maintain strong internal controls over accounts payable processes to minimize risks of errors and fraud.
• Conduct regular audits and reconciliations to ensure accuracy and completeness of accounts payable transactions.

Reporting and Analysis :

• Prepare and analyze accounts payable reports, metrics, and KPIs for management review.
• Provide insights and recommendations for process improvements and cost-saving initiatives.

ERP System Management :

• Utilize and optimize the functionality of large ERP systems (e.g., SAP, Oracle, etc.) to streamline accounts payable operations.
• Collaborate with IT and Finance teams to implement system upgrades and enhancements as needed.

Compliance and Audit :

• Ensure compliance with company policies, GAAP, and regulatory requirements related to accounts payable.
• Support internal and external audits related to accounts payable processes and controls.

Training and Development :

• Develop and conduct training programs for Accounts Payable staff on policies, procedures, and system updates.
• Stay updated on industry best practices and technological advancements in accounts payable management.

Qualifications :

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 5years of progressive experience in Accounts Payable management, ideally in a high-volume environment.
• Strong proficiency in using large ERP systems (e.g., SAP, Oracle, etc.) for accounts payable operations.
• Excellent leadership and managerial skills with a proven ability to motivate and develop a team.
• Advanced knowledge of accounts payable processes, financial controls, and compliance requirements.
• Analytical mindset with the ability to analyze data, identify trends, and make data-driven decisions.
• Excellent communication skills, both verbal and written, with the ability to interact effectively at all levels of the organization.
• Detail-oriented with strong organizational and problem-solving abilities..

Benefits :

• Competitive salary commensurate with experience.
• Comprehensive benefits package including medical, dental, vision, and retirement plans.
• Professional development opportunities and support for continuing education.
• Collaborative and inclusive work environment with opportunities for growth and advancement.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.