Korn Ferry has partnered with our client on their search for the role, Executive Assistant.
About the Role : They are seeking a highly organized, proactive, and detail-oriented Executive Assistant and Project Manager to support the CEO.
The ideal candidate will have exceptional project management skills, strong communication abilities, and the capacity to manage multiple tasks across various companies owned by the CEO.
This role requires a high degree of professionalism, confidentiality, and the ability to work in a fast-paced environment.
Key Responsibilities :
Executive Support :
- Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with discretion and ensure the CEO is well-prepared for meetings and events.
Project Management :
- Assist in planning, executing, and monitoring projects across multiple companies.
- Coordinate project timelines, deliverables, and ensure that all projects are delivered on time, within scope, and within budget.
- Develop detailed project plans to monitor and track progress.
- Liaise with internal and external stakeholders to ensure smooth project execution.
Communication and Coordination :
- Act as the point of contact between the CEO and internal / external stakeholders.
- Facilitate effective communication and follow-up on project updates, deadlines, and issues.
- Prepare meeting agendas, take minutes, and follow up on action items.
Research and Analysis :
- Conduct research on various topics as required by the CEO.
- Analyze data and provide insights and recommendations to support decision-making.
Office Management :
- Maintain an organized office environment and manage office supplies and equipment.
- Oversee administrative tasks and ensure efficient office operations.
Event Planning :
- Plan and coordinate company events, meetings, and conferences.
- Manage logistics, including venue selection, catering, and travel arrangements for attendees.
Qualifications :
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 3 years of experience as an Executive Assistant, Project Manager, or in a similar role.
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize workload in a fast-paced environment.
- High level of discretion and integrity.
- Strong problem-solving skills and attention to detail.
SE# 510669143
Executive Assistant
Key Responsibilities:Provide executive support to the e-staff, including managing calendars and organizing meetingsAct as a liaison between executives, employees, clients, and external partnersManage information flow, make travel arrangements, and prepare reportsRequired Qualifications:5+ years of e...
Executive Assistant
Our client has a new division and the president is seeking an Executive Assistant. Put in the subject line Executive Assistant. If interested or know someone who is please email all resumes to:. Prepare the Executive's expense reports and manage department invoices. ...
Executive Assistant - Investment firm
An Investment Firm is seeking an Executive Assistant / Administrator to join their team in a. They are looking for a polished, well-spoken, go-getter to support their team of executives and senior staff members. Working with finance professionals to coordinate expense-related issues, including manag...
Executive Assistant
CV Americas seeks a highly organized, dedicated, and dynamic Corporate Services Specialist to serve as an Executive Assistant to our Americas Director. Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably within a corporate or nonprofit organization. The succes...
Executive - Personal Assistant / Remote
Executive - Personal Assistant / Remote. This position requires experience in executive support, exceptional attention to detail, self-motivation and excellent judgment and discretion. Executive Administrative or Concierge role. Ability to manage with impeccable follow-up and follow-through. ...
Chief Financial Officer
Review and validate compliance processes to ensure adherence to federal and state financial regulation. Drive digitization and automation of financial planning and accounting processes. Strategic reporting and drive enriched data to sales/operations. Responsible for all accounting functions - month ...
Chief Innovation Officer (Tampa based)
We are seeking a visionary Chief Innovation Officer (CIO) based in Tampa, Florida to lead our innovation team and drive our company's innovation strategy. To learn more about our executive recruitment and headhunting services in Tampa, Florida, please see our page:. Manage and mentor the innovation ...
Executive Administrative Assistant
The Executive Administrative Assistant supports USSOCOM, J5 Director, Vice Director, and Deputy Director coordinates and responsible for handling the day-to-day management and administration of project tasks. Executive Administrative Assistant-Senior supporting the J5 Director, Vice Director, and De...
Executive - Personal Assistant / Remote
Executive - Personal Assistant / Remote. This position requires experience in executive support, exceptional attention to detail, self-motivation and excellent judgment and discretion. Executive Administrative or Concierge role. Ability to manage with impeccable follow-up and follow-through. ...
CDAO Executive Administrative Assistant
Develop and maintain a task tracking system to prioritize Chief Digital and Artificial Intelligence Officer key tasks and deliverables, coordinated with senior leaders; prepare and update status of tasks for reporting; and resolve prioritization conflicts with other staff executive assistants and ex...