Program Coordinator - School of Medicine, Med-Peds Residency Program

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Description

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following : establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

The Med-Peds Residency Program Coordinator is responsible for the day-to-day administration and operation of the Combined Internal Medicine and Pediatrics Residency Program.

The coordinator will work closely with the Program Director, faculty, residents, and staff to ensure compliance with ACGME requirements and to support the educational mission of the program.

The residency program coordinator performs or coordinates administrative activities associated with the Combined Internal Medicine and Pediatrics residency program.

• Primary responsibilities include : managing the creation, dissemination, and monitoring of annual rotation, clinic, and call schedules;
• managing resident compliance to ACGME requirements, including duty hour reports and supporting reporting compliance; managing the creation, dissemination and monitoring of resident, faculty, and program evaluations;
• assisting in residency recruitment programs, including interview day coordination and application management; assisting in event planning and execution, including resident didactic conferences, educational activities, and other events;
• assisting in ensuring program compliance to program and GME policies and procedures; managing residency verifications; managing administrative processing documents for residents;

additional duties as assigned.

Key Responsibilities :

Program Administration : Coordinate and manage all aspects of the residency program,

including recruitment, orientation, scheduling, evaluations, and graduation.

Compliance : Ensure compliance with ACGME requirements and institutional policies. Maintain

accurate and up-to-date records for all residents.

Communication : Serve as the primary point of contact for residents, faculty, and staff. Facilitate

communication between all stakeholders.

• Event Planning : Organize educational conferences, meetings, and special events.
• Budget Management : Assist with budget preparation and financial management of the

program.

Intern Recruitment

• Interview invitations.
• Managing applications, invitations, and scheduling via ERAS and Thalamus.
• Managing the interview day via Zoom.
• Scheduling faculty interviewers.
• Coordinating evaluations.

Orientation Planning and Coordination

• Creating department orientation agenda.
• Coordinating logistics of the orientation days.
• Communicating with incoming interns.
• Working with GME office in intern requirement compliance.
• Managing the day-of Orientation events.

Intern Onboarding

• BLS / ACLS registration.
• Management of onboarding and credentialing at hospital sites.

Human Resources

• Manage verifications.
• FLMA.
• Resident letters.
• Annual administrative processing of residents.

Visa Management

• Submitting LCA requests
• Processing H-1B visa petitions and extensions.
• Creation of travel documents.

Program Coordination

• ACGME WebAds management.
• GMETrack updates.
• Registration and management of annual In-Training Exam, including proctoring.
• Act as program access coordinator.
• Assist with resident didactic conferences; including meeting vendors; booking conference

rooms as assigned.

KEY RESPONSIBILITIES :

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and / or volunteers.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS :

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

NOTE : This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.

Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status.

Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law.

Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination.

Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action.

Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request.

To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) 404-712-2049 (TDD).

Please note that one week advance notice is preferred.