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Office Manager
Office ManagerEvoscapes • San Diego, CA, US
Office Manager

Office Manager

Evoscapes • San Diego, CA, US
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Job Description

Office Manager & Executive Assistant — Evoscapes Design + Build | San Diego, CA

About Us

Evoscapes is a fast-growing, luxury landscape and pool design-build firm crafting exceptional outdoor spaces across Southern California.

We design and build modern, high-end environments that blend architecture, nature, and lifestyle, and we’re looking for an Office Manager & Executive Assistant who can keep our financials, operations, and leadership aligned as we continue to grow.

This is a key leadership support role, perfect for someone who thrives on precision, organization, and accountability, and wants to make a measurable impact inside a company that values creativity and excellence.

What You’ll Do

You’ll be the operational heartbeat of the company, managing financials, streamlining processes, and supporting ownership directly.

Accounting & Financial Management

  • Manage weekly and monthly cash flow forecasting.
  • Perform daily reconciliations for all bank and credit accounts.
  • Oversee accounts payable and receivable, job costing, and project P&L tracking.
  • Prepare monthly and end-of-project financial reports and assist with PM bonus calculations.

Operations & Compliance

  • Ensure all subcontractor documentation (COI, W9, CSLB verification, sub-agreements) is complete before work begins.
  • Track permits, insurance, and business licenses, keeping everything current.
  • Build and maintain invoice tracking spreadsheets for PMs and owners.
  • Monitor ConstructionOnline and photos for progress verification.

    • Executive & Administrative Support

  • Manage the owner’s daily schedule, emails, and priorities.
  • Coordinate meetings, take notes, and ensure action items are completed.
  • Handle confidential administrative and occasional personal tasks.
  • Maintain company files, records, and reporting systems for accuracy and efficiency.

    • Who You Are

    You’re not just an “office person.” You’re a systems thinker, a financial guardian, and a trusted right hand to leadership.

  • You’ve spent at least 5 years managing operations or accounting in construction, design-build, or trades-based companies.
  • You know QuickBooks Online like the back of your hand.
  • You’re fluent in Excel / Google Sheets, and familiar with ConstructionOnline, Pipedrive, or similar tools.
  • You’re organized, calm under pressure, and love keeping things running smoothly.
  • You care deeply about accuracy, communication, and professionalism.
  • You want to grow with a company that’s scaling quickly and values your initiative.

    • Why Evoscapes?

  • Be part of a creative, high-performance team building one of San Diego’s premier outdoor living brands.
  • Work directly with ownership and have a voice in how the business grows.
  • Enjoy autonomy, respect, and visibility, your work matters every day.
  • Competitive salary + performance bonuses + long-term growth opportunities.
  • A beautiful, collaborative work environment in San Diego, CA.

    • Location : In-office (San Diego, CA)

    Schedule : Full-time, Monday–Friday

    Compensation : Competitive salary + performance-based bonuses

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    Office Manager • San Diego, CA, US