Staffing Specialist

Passionate about onboarding the best teachers and campus support staff? Want to make a difference in the lives of district staff and students?

Apply to join our Human Resources Staffing Team today!

Primary Purpose :

Provide support for daily human resource operations. Support all Human Resources routine / inquiries and provide responsive and knowledgeable assistance to employees.

Qualifications :

Education / Certification :

• Bachelor's Degree, Preferred
• High School Diploma / GED, Required

Special Knowledge / Skills :

• Proficiency in keyboarding and file maintenance
• Ability to uses databases
• Ability to use Microsoft Office (Word, Excel, PowerPoint, etc.)
• Ability to perform basic math
• Ability to read, speak, and write English
• Ability to maintain and create a healthy and positive department culture
• Ability to maintain confidentiality
• Ability to problem solve, be responsive and act quick to Human Resources inquires
• Ability to respond to all internal and external stakeholder with accuracy
• Ability to have a progressive mindset with Human Resource functions
• Effective communication and interpersonal skills
• Excellent organizational skills

Experience :

• 1 year of K-12 school / campus related experience, preferred
• 1-3 years of experience in human resources, preferred

Major Responsibilities and Duties :

Human Resources Support

• Handle routine Human Resources inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors.
• Explain Human Resources policies and practices to employees, as appropriate.
• Maintain Human Resources information database to ensure that employee information is accurate, current, and reliable.
• Maintain position control system in an accurate and timely manner.
• Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis.
• Receive and process applications, including verifying completeness of files and notifying those not selected for employment.
• Process new hire paperwork including criminal history information, references, and other application materials.
• Ensure all I-9, Employment Eligibility Verification Forms are completed with 100% accuracy within the employment timeline.
• Responsible for the entire employee lifecycle - official transcripts, service records review / entry and notifications of all employees assigned to campus caseload.
• Monitor 100% of all campus files for employee hiring file integrity.
• Actively participant at all charter, department, team, and one-on-one check-in / activities.
• Ensure 100% of hires payroll information is completed and received by ILTexas Payroll Department.
• Provide 100% support and candidate engagement with all recommendations (by assigned campus caseload) to ensure 100% of recommendations are fulfilled with a timely manner.
• Review and verify recommended employees Educator Certification Online System (ECOS) for Educators.
• Host, prepare, and deliver professional campus roster meetings with invited Human Resources Team Members - Talent Acquisition.
• Periodically, attend local DFW and participate in local job fairs with Talent Acquisition Team.
• Periodically, visit assigned caseload schools to understand environment and campus staffing needed.
• Attend job specific trainings and apply training material to work related responsibilities.
• Work directly the lead staffing specialist on process improvements and training documents.
• Ability to work cross collaboratively with other departments within ILTexas.
• Periodically, work extend hours during high volume hiring seasons.

Reports and Correspondence :

• Prepare and distribute or post job vacancy announcements and advertisements.
• Prepare, maintain, and distribute employee handbooks, as directed.
• Prepare correspondence, forms, and reports according to charter standards and requirements.
• Periodically, resolve internal stakeholders' questions in the Human Resources Questionnaire.

Other Professional Responsibilities :

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors and assist employees and applicants to complete applications and required paperwork.
• Assist with the preparation and distribution of employment contracts.
• Maintain confidentiality with all Human Resources functions.
• Follow charter safety protocols and emergency procedures.
• Any and all other duties assigned by supervisor
• Self-motivated, work well with others.
• Ability to instruct and / or train.
• Appearance and demeanor revel a positive attitude.
• High standard of honesty, integrity, and professionalism.
• 100% on-site work location

Supervisory Duties : None

Mental Demands / Physical Demands / Environmental Factors :

Tools / Equipment Used : Standard office equipment including personal computer and peripherals

Posture : Prolonged sitting; occasional bending / stooping, pushing / pulling, and twisting

Motion : Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting : Occasional light lifting and carrying (under 15 pounds)

Environment : May work prolonged or irregular hours

Mental Demands : Work with frequent interruptions; maintain emotional control under stress