Project Coordinator

Job Description

Job Description

We are looking for a detail-oriented Project Coordinator for a long-term contract role. This role requires you to be onsite 4 days a week in Century City. The ideal candidate will have experience in media, entertainment or tech. The role involves supporting operational logistics, coordinating workshops, and maintaining documentation to ensure smooth workflows.

Responsibilities :

• Coordinate vendor contract requests and ensure timely processing.
• Schedule and manage logistics for workshops, including reserving conference rooms, ordering supplies, and arranging meals.
• Format presentation decks to ensure clear and effective visuals.
• Organize and maintain shared folders, manage version control, and establish access permissions for program-related materials.
• Compile status summaries of features and provide updates to relevant stakeholders.
• Draft meeting notes and document action items to support project execution.
• Proctor coding exercises for candidate screenings and ensure proper setup.
• Facilitate knowledge transfer sessions and streamline training logistics for project resources.
• Maintain technical documentation, record architecture decisions, and update runbooks for standardized procedures.
• Track expenses and assist with recurring administrative processes to ensure consistent operations.
• Proven experience in administrative support roles, including data entry and receptionist duties.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Proficiency in maintaining technical documentation and shared folders.
• Excellent communication skills for drafting notes and coordinating logistics.
• Familiarity with scheduling tools and workshop coordination.
• Ability to format presentations and compile summaries in a clear and concise manner.
• Experience onboarding new team members and managing recurring processes.
• Knowledge of expense tracking and vendor contract management.