Document Control SpecialistNewNew York, New York, United States (New York)

Document Control Specialist

We're seeking Document Control Specialists to support large, heavy-civil infrastructure programsincluding highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. These roles focus on managing the flow, accuracy, and organization of project documentation across all project phases. This posting is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need. This posting targets the Greater New York City area.

Responsibilities may include, but are not limited to, the following :

• Maintain and organize project documentation, ensuring accuracy, version control, and accessibility.
• Implement document control procedures in alignment with stakeholder standards and industry best practices.
• Ensure compliance with regulatory requirements, contractual obligations, and internal policies.
• Track and manage document revisions, approvals, and distribution across project stakeholders.
• Coordinate with project managers, engineers, contractors, and other stakeholders to ensure proper document flow.
• Facilitate communication between internal teams and external stakeholders regarding document updates.
• Provide training and guidance on document control processes to project personnel.
• Utilize enterprise document management systems to store and retrieve project records.
• Ensure proper indexing and metadata tagging for efficient document retrieval.
• Support audits and inspections by maintaining organized and accessible records.
• Generate reports on document status, approvals, and outstanding actions.
• Conduct periodic reviews to ensure document integrity and compliance with project requirements.
• Assist in preparing documentation for regulatory submissions and project closeout.
• When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed.

Attributes

Minimum Qualifications

$500M), complex, heavy-civil infrastructure projects.

Preferred Qualifications

$500M), complex, heavy-civil highways, roads, bridges, transit (including rail and bus), and / or airport projects.

Compensation Details

The salary range listed for this role is $90k-$115k / year ($45-$57 / hour). Please do not let our salary range deter you from applying if you are interested in the role. The final salary offered will be based on multiple factors and thoughtfully aligned with each candidate's level of experience, breadth of skills, total education achieved, certifications / licenses that have been obtained, etc.

Just LOOK at the Benefits We Offer!