Secretary - Attendance at Park High School

POSITION SUMMARY :

The primary responsibilities of this position include working with a variety of student attendance activities, providing support to assigned assistant principal, and assisting students as needed.

PRIMARY JOB FUNCTIONS :

General Office Functions

Assist students, staff, and parents, including : greet people entering the office; assist with directions, information, provide positive and friendly customer service in person and over the telephone.

Remain cheerful, calm and professional in all situations

Provide clerical support, which may include : Correspondence / flyer distribution Data entry Copying Infinite Campus support Filing Correspondence and spreadsheets using Word, Excel, and Outlook Must be proficient with Microsoft Office, Google docs / sheets, able to navigate websites and various programs.

Maintain confidentiality and data privacy for employees and students.

• Treat students and staff with fairness and equity. Understands and supports students and staff with varying cultural, ethnic, sexual orientation, religious, and / or language backgrounds.
• Other duties as assigned.

Department Specific Job Functions

• Daily attendance duties, which may include, but are not limited to : Enter daily attendance into Infinite Campus Issue admit slips, tardy slips, permits to leave Contact staff, parents regarding absences and / or tardies Process and enters detention notifications Prepare reports (truancy, discipline)
• Maintain calendar and / or schedule for supervisor / department
• Provide support to assigned Assistant Principal, including scheduling, correspondence
• Schedule and prepares for meetings and / or events, including but not limited to : Academic Awards, Senior Night, Conferences, Orientations Open House
• Operate telephone system to provide information to parents
• Prepare documents, letters, charts, reports, and presentations to aid assistant principals in completing administrative assignments determined by building principal and rotated on a regular basis

JOB SPECIFICATIONS (EDUCATION, LICENSE, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES) :

Required :

• High school diploma or equivalent for all new hires after July 1, 2006.
• Skills assessment in accordance with established OPEIU testing process.
• Actively participates in district-sponsored training when offered.
• Excellent customer service skills in person and on the phone.
• Proven organizational skills with strong attention to detail and ability to multi-task.
• Excellent written and verbal communication skills.
• General clerical skills that include working knowledge of Excel, Word, Infinite Campus, Outlook
• Basic accounting skills.
• Prompt, regular and reliable attendance.
• Communicates with students, parents, co-workers, supervisors, and the community in a positive and responsive way that is consistently welcoming and enhances effective work relationships.
• Demonstrates an appreciation of diversity in all interactions and job functions.
• No written reprimand or higher within the past 12 months.
• Not on a Performance Improvement Plan (e.g. Job Target and / or Plan of Assistance)
• Must take part in a standardized interview process conducted by HR and the Department / Building Administration. A score of 70% is required to pass the interview.

If the bidder does not meet the minimum threshold to pass the interview, the next qualified bidder will be invited to interview.

Desired :

• Demonstrable proficiency in mail merge and label creation.
• Demonstrable skill and proficiency using any data base (Access preferred)
• Multi-line phone system experience.
• Experience in a school setting.
• Experience with Infinite Campus.

TESTING :

Candidates must pass the qualifying test prior to bidding. Successful candidates must have a qualifying score in each of the following testing areas to be considered for the position : Microsoft Word, Microsoft Excel, Basic Office Skills and Following Written Instructions.