Coordinator, Monitoring and Program Support

Position Overview

Office of Fiscal Strategy

The Office of Fiscal Strategy (OFS) is a catalyst for ensuring excellence, equity, and efficiency to ensure DCPS achieves our goals for our students.

We want employees who recognize and embrace the importance of a strong partnership between schools and Central Services.

When Central Services runs efficiently, and provides high-quality customer service, our school-based employees can concentrate on educating our children and leading our schools.

By combining financial planning with strategic planning, this office supports DCPS with actively identifying resources, costs and budget and aligning them with our mission and goals.

The Office of Fiscal Strategy is organized into three divisions :

Finance : Ensures school and central office finances are allocated and expended in alignment with the agency’s strategic plan, in a manner that fosters transparency, maximizes funds, promotes equity, and ensures compliance with requirements.

School Funding : Oversees the annual budget formulation process for DCPS schools, including the allocation of resources, engaging and collaborating with internal and external budget stakeholders, and publishing school budget reports and information.

The team ensures that the allocation of resources is aligned to the agency's vision and strategic priorities. School Finance also works closely with school leaders and school finance professionals to support schools with managing and spending funds efficiently.

Budget Strategy : Oversees annual development and implementation of agency budget, including coordination of new policies and programs as directed by DCPS leadership.

Budget Strategy works to solve long-term budget challenges, improve budget processes across the agency, and serves as key relationship holder with OCFO Grant Administration : Oversees and manages all direct federal, intradistrict, and private grants.

The team ensures that DCPS is following all relevant federal grant regulations, and that all grants are expended in accordance with the approved grant application.

Monitoring and Program Support : Exists to ensure implementation, guidance, and compliance of federal government mandates that Local Education Agencies (LEAs) must provide to schools.

The team works with school leaders and service providers to understand best practices for operating a successful federal program in public and private schools, and oversees fiduciary responsibilities as outlined in ESSA, Titles I-IV.

Contracts & Acquisitions : Provides procurement services to schools and Central Services programs through contract and purchase order processes in alignment with District and Federal procurement laws and regulations.

Manages and facilitates the procurement of goods and services for all DCPS schools and central services, that fosters transparency, maximizes buying power, promotes equity of spending with local vendors, and ensures compliance with contractual requirements.

Procurement Operations : Oversees the DCPS purchase card program which allows for the quick procurement of small amounts of goods and services.

Addresses anti-deficient or improper procurements through the ratification process. Work closely with schools and Central Services programs to assist with day-to-day procurement questions and issues to ensure efficient procurement practices.

Complex Contracts Unit : Ensures all contracting and procurement activity valued at $100,000 and above is consistently executed in accordance with the District of Columbia and Federal laws and regulations.

Directs the development, coordination, facilitation, management, and milestone planning for the acquisition of goods and services required by DCPS.

Liaises with program and school points of contact, serving as the primary point-of-contact on large and / or complex procurements.

Small Purchasing Unit : Ensures all contracting and procurement activity valued under $100,000 is consistently executed in accordance with the District of Columbia laws and regulations.

Facilitates the processing and fulfillment of small purchases in coordination with the needs of schools and Central Office program customers.

Core Team : Works to improve organizational effectiveness and to ensure daily fiscal operations are managed efficiently across DCPS Central Services.

The Core Team advocates for DCPS Programs by shepherding cross-team collaboration with procurement, budget, and HR teams.

Core Team provides oversight to ensure equitable, transparent, and compliant personnel and non-personnel spending through quality customer service.

Ensures school and central office finances are allocated and expended in alignment with the agency’s strategic plan, in a manner that fosters transparency, maximizes funds, promotes equity, and ensures compliance with requirements.

As a member of the Monitoring and Program Support team, the Coordinator, Monitoring and Program Support must be self-motivated, organized, enthusiastic, and demonstrate excellent oral and written communication skills.

The incumbent must be able to coordinate multiple activities, work independently, and execute tasks with accuracy. The Coordinator, Monitoring and Program Support is considered an integral member of ORS and as such must share our passion for excellence, quality, and service.

The incumbent must be comfortable interacting at all levels of the organization and develop strong and positive relationships with staff and colleagues across all DCPS departments and schools, and external and intergovernmental agencies.

This role is responsible for program oversight and the implementation of federally-mandated programs for contractual and fiscal compliance.

In this position, the incumbent will create and develop instruments to conduct comparative analysis that examines student growth, academic achievement, financial competencies, and program effectiveness, while reviewing assessment data to identify areas of concern as it relates to the implementation of educational goals and objectives.

The Coordinator, Monitoring and Program Support will report to the Manager, Monitoring and Program Support.

Essential Duties and Responsibilities

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties, and / or skills required.

Other duties may be assigned.

• Performs a variety of program planning and development functions as well as data collection and analysis activities.
• Reviews and analyzes performance measures and effectiveness of past and prospective programs; and conducts program and administrative interviews, surveys, and data analyses.
• Ranks students for eligibility and program participation, using student data metrics; aligns data to student rankings;

and examines updated student rankings for matriculation.

• Provides technical assistance to public school principals with student eligibility and school-wide models to report data analyses of efficient use of federal funds.
• Conducts technical assistance sessions and otherwise disseminates information to support district-wide compliance with federal, state, and local mandates.
• Liaises with school leaders to conduct needs assessments; and designs programming for implementation at private and public schools.
• Meets frequently with school leaders to review annual allocation; and reviews needs assessments, goals, and needs (public and private schools).
• Supports team in monitoring 120 schools to ensure compliance with various mandates, with a special focus on Title I of the Elementary and Secondary Education Act.
• Reviews required documentation for audits and contacts school leaders regarding compliance using ESEA requirements.
• Establishes, designs, and oversees professional development needs for teachers and counselors (private and public schools) to increase student achievement, based on available budget, parents, and teachers' / staff's needs to assist students with growth.
• Organizes parent and family engagement functions and workshops to ensure PFE expenditure of funds; and supports needs based on data and cost analyses (private schools).
• Assists Director with required reporting for OSSE requests (private schools) and tracking of Maryland resident student data.
• Summarizes and writes quarterly monitoring reports for federally-funded programs.
• Works with DCPS leaders to create tracking systems and data reporting for public school student participation and ESSA requirements.
• Builds relationships with staff across all Offices and schools to ensure programs and services are updated based on Chancellor’s initiatives (i.

e., increased graduation rates and student satisfaction initiatives outcomes must be equitable and processes must be created to meet data metrics).

Qualifications

• Bachelor's degree and two to four years of related work experience.
• Master's degree preferred.
• Previous exposure to or experience in the education sector a plus.
• One to three years of work experience involving significant quantitative and qualitative analysis.
• Comprehensive understanding of ESEA laws, in particular Titles I-IV preferred.
• Proficient in Microsoft Suite preferred.
• Notable organizational skills and thorough attention to details.
• Critical thinker with the ability to problem solve and provide tangible solutions.
• Ability to synthesize legislation and remain abreast of impending education bills.
• Sound oral and written skills and concise communication style.
• Approachable demeanor and warm personality.
• Team player dedicated to the mission of District of Columbia Public Schools.

DCPS Values

• STUDENTS FIRST : We recognize students as whole children and put their needs first in everything we do.
• COURAGE : We have the audacity to learn from our successes and failures, to try new things, and to lead the nation as a proof point of PK-12 success.
• EQUITY : We work proactively to eliminate opportunity gaps by interrupting institutional bias and investing in effective strategies to ensure every student succeeds.
• EXCELLENCE : We work with integrity and hold ourselves accountable for exemplary outcomes, service, and interactions.
• TEAMWORK : We recognize that our greatest asset is our collective vision and ability to work collaboratively and authentically.
• JOY : We enjoy our collective work and will enthusiastically celebrate our success and each other.
10 days ago