Academic Personnel & Administrative Assistant

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Job ID

81735

Location

UCSB Campus

Full / Part Time

Full Time

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Job Posting Details

Position Number : 40075897

Payroll Title : BLANK AST 3 (004722)

Job Code : 004722

Job Open Date : 10 / 8 / 25

Application Review Begins : 10 / 23 / 25

Department Code (Name) : DRAM (DRAMATIC ART / DANCE DEPARTMENT)

Percentage of Time : 100%

Union Code (Name) : CX

Employee Class (Appointment Type) : Staff : Career

FLSA Status : Non-Exempt

Classified Indicator Description (Personnel Program) : PSS

Salary Grade : STEPS

Pay Rate / Range : The budgeted salary range that the University reasonably expects to pay for this position is $29.35 to $30.73 / hour.

Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $29.35 to $42.06 / hour.

Work Location : Theater Dance West, Room 2523

Working Days and Hours : M-F, 8 : 00am -5 : 00pm

Benefits Eligibility : Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable : Hybrid (Both UC & Non-UC locations)

Special Instructions :

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement :

The Department of Theater and Dance fosters an inclusive, vibrant and stimulating environment that encourages creative self-expression and critical thinking. Undergraduate programs include intensive, conservatory-style training for actors and dancers, as well as general degrees with a focus on Dance, Design, Directing, Playwriting, Theater and Community and Theater and Performance Studies. The department's nationally recognized and highly ranked graduate program offers a diverse array of interdisciplinary approaches to performance research within a global orientation. The department provides a lively forum for faculty to integrate teaching and research, at the cutting edge of their areas of expertise.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties :

Provides analytical and administrative support to the Theater / Dance Chair and Chief Administrative Officer. Responsible for assisting the department in the duties and responsibilities related to academic appointments, faculty advancement, faculty recruitment, visitor appointments, donor relations, financial support, and a variety of other assignments. Deals with sensitive and confidential information requiring independent judgment and discretion, as well as excellent written, verbal, analytical and interpersonal skills.

Required Qualifications :

High School Dipolma and Bachelor's Degree or equivalent experience

1-3 years Administrative experience.

1-3 years Demonstrated experience organizing and managing events, and / or prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities.

Preferred Qualifications :

1-3 years work experience in a higher-education setting

• Excellent organizational and analytical skills.
• Ability to manage confidential information.
• Knowledge of academic personnel.
• Strong customer service skills
• Ability to work effectively and cooperatively as a staff team member, and to work well with faculty members
• Excellent verbal and written communication skills, including active listening.
• Critical thinking, multi-tasking, and time management skills.
• Thorough knowledge of university administrative procedures and processes.
• Thorough knowledge of basic computer office programs such as word processing, spreadsheet and database applications.

Special Conditions of Employment :

Misconduct Disclosure Requirement :

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time :

UC Vaccination Programs Policy :

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals

For more information, please visit University of California Policy on Vaccinations - doc / 5000695 / VaccinationProgramsPolicy

Equal Employment Opportunity :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations :

The University of California endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at or email . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures

Application Status : If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.