Office / Facilities Manager
Contract
On site- Boston, MA
Must Haves :
3+ years office management experience
Ability to be proactive, problem solve and deal with ambiguity
Preferred :
Experience in a fast paced environment
Prior exposure supporting executives
Job Description :
Job Title : Office / Facilities Manager
Reports To
Chief Financial Officer
Primary Office / Facilities Manager
- Oversee the day-to-day administrative operations of our office.
- Maintain office security by following safety procedures & controlling access via security software.
- Maintain a comprehensive inventory of office supplies, food / beverages, and equipment.
- Cultivate and manage relationships with office-related vendors and suppliers, including negotiating contracts and agreements to secure cost effective solutions to office needs.
- Oversee and coordinate property maintenance and repairs.
- Manage office space, layout, and seating arrangements.
- Expedite new hire requests and seating plans in orchestration with the hiring manager, HR, Facilities, and IT.
- Act as point of contact for any visiting associates from our global locations. Assist with travel, meeting arrangement, catering, product samples, etc.
- Frequently asked to order, coordinate, and have delivered meals for office.
Required Experience, Education, Skills and Competencies
- 3+ years’ experience as an Office Manager in a fast-paced environment
- Excellent communication skills, both written and verbal, with demonstrated discretion with sensitive information
- Strong skills in critical thinking, organization, time management, and attention to detail
- Excellent written, verbal, and strong interpersonal skills
- Wide breadth of mental agility and creativity, including strong problem-solving instincts and capabilities
- Self-starter with the demonstrated ability to work in a fast-paced unstructured atmosphere
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